Project Coordinator

exoticautomationsupply; New Hudson (MI); On-site; USD 48,000 - 64,000; Full time

Job summary

Exotic Automation & Supply seeks a detail-driven Project Coordinator to join our Assembly Solutions team. You will connect sales, engineering, accounting, and customers, owning projects from quote to close-out and ensuring everything stays on track.

You will manage orders, procure, expedite, and maintain accurate quotes while supporting invoicing questions and audit-ready records. This role emphasizes organization and clear communication.

Qualifications

• 2+ years of operational support experience.
• Ability to work with multiple departments and customers.
• Flexible schedule based on department or customer demands.

Responsibilities

• Own day-to-day operational heartbeat of Assembly Solutions projects from quote to close-out.
• Track project status, resolve open orders, and keep KPIs on point.
• Procure products and services, coordinate ship-direct orders, and expedite when needed.
• Serve as the quotation contact between sales and customers, keeping quotes accurate.
• Coordinate with Accounting on contract review, payment terms, and invoices.
• Maintain organized, audit-ready documentation and project files.

Skills

Detail-oriented

People savvy

Organizational skills

Education

High school diploma

Associate's degree in business or related field

Tools

Computer-based business system

Job description

Be the Hub That Keeps Projects Moving

Exotic Automation is looking for a detail-driven, people-savvy Project Coordinator to join our Assembly Solutions team. If you thrive on organization, enjoy being the go-to person who connects the dots between sales, engineering, accounting, and customers, and want to build a career with a well-established organization, we want to hear from you.

What You’ll Do

As Project Coordinator, you will own the day-to-day operational heartbeat of Assembly Solutions projects — from quote to close-out. You will:

• Track project status, resolve open orders, and keep KPIs on point so the team always knows where things stand
• Manage the full order lifecycle: entry, BOMs, engineering change orders, and job close-out
• Procure products and services, coordinate ship-direct orders, and expedite when customers need it most
• Serve as the go-to quotation contact between sales and customers, keeping quotes accurate and responsive
• Partner with Accounting on contract review, payment terms, and invoice questions
• Build deep product knowledge across Exotic's full line to support sales and answer customer questions with confidence
• Keep documentation and job files organized and audit-ready in line with our quality system
• Other duties as assigned

Requirements

• High school diploma required; Associate's degree in business or a related technical field preferred
• 2+ years of operational support experience
• Prior experience working within a computer-based business system preferred
• Ability to maintain a flexible work schedule based on department or customer demands
• Acceptable full-time attendance and punctuality

Exotic Automation & Supply maintains a drug-free workplace, including testing for marijuana.