Project Coordinator

Ascendo Resources; Jacksonville (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Ascendo Resources in Jacksonville, FL seeks a detail-oriented Project Coordinator to manage project orders from quoting through delivery and invoicing, collaborating with sales, design, and customers to ensure accuracy and timely completion.

In this role you'll process orders, prepare quotes and invoices, coordinate with vendors and manufacturers on pricing and lead times, and keep precise project records through completion.

Qualifications

• 2+ years of project coordination, purchasing, or order management experience.
• Strong organizational and communication skills.
• Experience with purchase orders, vendors, order entry, invoicing, and tracking.
• Proficiency with Microsoft Excel and Outlook.
• Familiarity with CET, CAP 2020, or Project Matrix is a plus.
• Associate's degree or equivalent combination of education and experience.

Responsibilities

• Process, track, and close project orders accurately.
• Prepare quotes, proposals, purchase orders, and customer invoices.
• Coordinate with vendors and manufacturers on pricing, orders, lead times.
• Review orders for accuracy and resolve discrepancies.
• Track products through delivery and coordinate delivery, installation, and service requirements.
• Maintain accurate project records and punch lists through completion.
• Manage vendor and project claims through resolution.
• Support final invoicing upon delivery and installation.
• Communicate project updates, delays, and issues to internal teams and customers.

Skills

Project coordination experience

Organizational skills

Communication skills

Attention to detail

Purchasing / order management

Education

Associate's degree

Tools

Microsoft Excel

Microsoft Outlook

CET

CAP 2020

Project Matrix

Job description

Seeking a detail-oriented Project Coordinator to manage project orders from quoting through delivery and invoicing. This role works closely with sales, design, project management, customers, vendors, and manufacturers to ensure orders are accurate, timely, and properly completed.

Key Responsibilities

• Process, track, and close project orders accurately.
• Prepare quotes, proposals, purchase orders, and customer invoices.
• Coordinate with vendors and manufacturers on pricing, orders, acknowledgments, and lead times.
• Review orders for accuracy and resolve discrepancies.
• Track products through delivery and coordinate delivery, installation, and service requirements.
• Maintain accurate project records and punch lists through completion.
• Manage vendor and project claims through resolution.
• Support final invoicing upon delivery and installation.
• Communicate project updates, delays, and issues to internal teams and customers.

Qualifications

• 2+ years of experience in project coordination, purchasing, order management, or a related field.
• Strong organizational and communication skills with excellent attention to detail.
• Experience with purchase orders, vendors, order entry, invoicing, and tracking.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Experience with CET, CAP 2020, Project Matrix, or similar specification software is a plus.
• Associate's degree or equivalent combination of education and experience.