Project Coordinator

Exotic Automation & Supply; Lyon Charter Township (MI); On-site; USD 42,000 - 62,000; Full time

Job summary

Exotic Automation & Supply is seeking a detail-driven Project Coordinator to join our Assembly Solutions team. You will own the day-to-day operational heartbeat of projects from quote to close-out, coordinating between sales, engineering, accounting, and customers.

You will track status, manage orders, procure, quote, and ensure audit-ready documentation while aligning with our quality system. A flexible, full-time role in a dynamic environment.

Qualifications

• High school diploma required; Associate's degree in business or a related technical field preferred
• 2+ years of operational support experience
• Prior experience working within a computer-based business system preferred
• Ability to maintain a flexible work schedule based on department or customer demands
• Acceptable full-time attendance and punctuality

Responsibilities

• Track project status, resolve open orders, and keep KPIs on point so the team always knows where things stand
• Manage the full order lifecycle: entry, BOMs, engineering change orders, and job close-out
• Procure products and services, coordinate ship-direct orders, and expedite when customers need it most
• Serve as the go-to quotation contact between sales and customers, keeping quotes accurate and responsive
• Partner with Accounting on contract review, payment terms, and invoice questions
• Build deep product knowledge across Exotic's full line to support sales and answer customer questions with confidence
• Keep documentation and job files organized and audit-ready in line with our quality system
• Other duties as assigned

Skills

Detail-oriented

People skills

Organizational skills

Education

High school diploma

Associate's degree in business or related field

Tools

Computer-based business system

Job description

Be the Hub That Keeps Projects Moving

Exotic Automation is looking for a detail-driven, people-savvy Project Coordinator to join our Assembly Solutions team. If you thrive on organization, enjoy being the go-to person who connects the dots between sales, engineering, accounting, and customers, and want to build a career with a well-established organization, we want to hear from you.

What You'll Do

As Project Coordinator, you will own the day-to-day operational heartbeat of Assembly Solutions projects — from quote to close-out. You will:

• Track project status, resolve open orders, and keep KPIs on point so the team always knows where things stand
• Manage the full order lifecycle: entry, BOMs, engineering change orders, and job close-out
• Procure products and services, coordinate ship-direct orders, and expedite when customers need it most
• Serve as the go-to quotation contact between sales and customers, keeping quotes accurate and responsive
• Partner with Accounting on contract review, payment terms, and invoice questions
• Build deep product knowledge across Exotic's full line to support sales and answer customer questions with confidence
• Keep documentation and job files organized and audit-ready in line with our quality system
• Other duties as assigned

Requirements

• High school diploma required; Associate's degree in business or a related technical field preferred
• 2+ years of operational support experience
• Prior experience working within a computer-based business system preferred
• Ability to maintain a flexible work schedule based on department or customer demands
• Acceptable full-time attendance and punctuality

Exotic Automation & Supply maintains a drug-free workplace, including testing for marijuana.