Project Coordinator II

PHFM Services; Westerville (OH); Hybrid; USD 60,000 - 80,000; Full time

Job summary

PHFM Services is seeking a Project Coordinator II to support multiple programs, coordinate schedules, and help meet deadlines. You will collaborate with teams to drive project goals and optimize processes while maintaining professional standards.

Responsibilities include updating reports, entering purchase orders, reviewing invoices, and communicating status to supervisors and customers. The role requires strong organization, problem solving, and the ability to handle multiple tasks under tight

Qualifications

• Demonstrated ability to contribute as a team member and deliver on tasks.
• Strong time management and deadline adherence across multiple programs.
• Ability to manage multiple schedules and deliverables with minimal supervision.
• Professional communication and presentation aligned with PH standards.

Responsibilities

• Contribute to project goals and objectives, collaborating with team and proposing innovative processes.
• Complete assigned tasks within deadlines and adapt as needed.
• Meet deliverables within provided timeframes with minimal supervision.
• Support multiple programs and cross-task coordination to keep schedules on track.
• Enter PO numbers and assist with invoices, monitoring project margins with supervision.
• Understand and assist with project financials and forecasts.
• Maintain organized files and up-to-date documentation.
• Ensure accurate reporting to customers or supervisors based on pre-calls and QC calls.
• Report personnel or work concerns to direct supervisor and assist with conflict resolution.

Skills

Team Player

Deadline Adherence

Multi-Program Support

Schedule & Deliverables

Professionalism

Project Financials

Financial Projections

Organization Skills

Reporting Accuracy

Conflict Management

Job description

Description

Job tasks Of a Project Coordinator II will depend greatly on team structure but could encompass the following areas:

- Contributing to the project goals and objectives, while maintaining collaboration with team where it may be needed. Engages with the team and contributes to the success, along with suggesting innovative processes.

- Completing individual tasks as assigned and within deadlines. Offers flexibility outside of standard hours and makes necessary adjustments to complete work.

- Meeting deliverables within the timeframe provided. Able to understand and meet deadlines with minimal support/follow-up from leader.

- To have the organizational and time management skills to be able to support more than one Program at a time and in multiple ways if needed. Able to cross between multiple programs or tasks seamlessly.

- Able to complete assigned tasks within the timeframe that was provided to keep the project schedule on track.

- On time for all scheduled work and meetings. Presents themselves professionally, both in appearance and communication by PH standards.

- With buyout number given, adhere to number while sourcing. Has the ability to enter PO's and approve invoices in MetryX, and with supervisor work through project margin.

- To be able to source within a given budget and have a basic understanding Of Project financials.

- Prioritize tasks and stay on top of deadlines. Keep files, folders, and documents up to date and in the proper place.

- Ensure reports to your customer or supervisor are correct and up to date. Information gathered through Pre-calls and QC calls are accurate with minimal input or change from supervisor.

- Report work/personnel concerns to your direct report. PC II should understand conflict management and know how to report any issues — basic understanding Of how to resolve conflict management.

Requirements

A Project Coordinator II should possess the following attributes:

• Contribution as a Team Member
• Contribution as an Individual Adherence to Deadlines
• Ability to Support Multiple Programs
• Ability to Manage Project Schedules and Deliverables
• Professionalism
• Understanding of Project Based Financials
• Understanding of Financial Projections
• Organization Skills
• Reporting Accuracy
• Conflict Management