Project Coordinator II

PHFM | Facilities Maintenance - Interior & Exterior Services; Westerville (OH); On-site; USD 50,000 - 70,000; Full time

Job summary

PHFM | Facilities Maintenance - Interior & Exterior Services is seeking a Project Coordinator II to lead multi-program project tasks, coordinate schedules, and ensure timely deliverables. The role emphasizes organization, communication, and collaboration with teams to meet client objectives.

You will manage task prioritization, maintain accurate reports, handle basic financials and invoices in MetryX, and escalate risks to supervisors as needed to keep projects on track.

Qualifications

• Contribute as a team member.
• Adhere to deadlines.
• Ability to support multiple programs.
• Ability to manage project schedules and deliverables.
• Professionalism.
• Understanding of project-based financials.
• Understanding of financial projections.
• Strong organizational skills.
• Accurate reporting.

Responsibilities

• Contribute to project goals while collaborating with the team.
• Complete tasks on time with deadlines.
• Meet deliverables within provided timeframes.
• Support more than one program at a time.
• Keep the project schedule on track.
• Present professionally in appearance and communication.
• Enter purchase orders and approve invoices in MetryX with supervisor.
• Source within budget and understand project financials.
• Prioritize tasks and maintain organized files.
• Report work and personnel concerns to your direct supervisor.

Skills

Team collaboration

Deadline adherence

Multi-program support

Schedule management

Professionalism

Job description

Description

Job tasks Of a Project Coordinator II will depend greatly on team structure but could encompass the following areas:

• Contributing to the project goals and objectives, while maintaining collaboration with team where it may be needed. Engages with the team and contributes to the success, along with suggesting innovative processes.
• Completing individual tasks as assigned and within deadlines. Offers flexibility outside of standard hours and makes necessary adjustments to complete work.
• Meeting deliverables within the timeframe provided. Able to understand and meet deadlines with minimal support/follow-up from leader.
• To have the organizational and time management skills to be able to support more than one Program at a time and in multiple ways if needed. Able to cross between multiple programs or tasks seamlessly.
• Able to complete assigned tasks within the timeframe that was provided to keep the project schedule on track.
• On time for all scheduled work and meetings. Presents themselves professionally, both in appearance and communication by PH standards.
• With buyout number given, adhere to number while sourcing. Has the ability to enter PO's and approve invoices in MetryX, and with supervisor work through project margin.
• To be able to source within a given budget and have a basic understanding Of Project financials.
• Prioritize tasks and stay on top of deadlines. Keep files, folders, and documents up to date and in the proper place.
• Ensure reports to your customer or supervisor are correct and up to date. Information gathered through Pre-calls and QC calls are accurate with minimal input or change from supervisor.
• Report work/personnel concerns to your direct report. PC II should understand conflict management and know how to report any issues — basic understanding Of how to resolve conflict management.

Requirements

• Contribution as a Team Member
• Contribution as an Individual Adherence to Deadlines
• Ability to Support Multiple Programs
• Ability to Manage Project Schedules and Deliverables
• Professionalism
• Understanding of Project Based Financials
• Understanding of Financial Projections
• Organization Skills
• Reporting Accuracy
• Conflict Management