Project Coordinator II

ARCHSOL, LLC; Scottsdale (AZ); On-site; USD 65,000 - 90,000; Full time

Job summary

ARCHSOL, LLC in Scottsdale, AZ is seeking a Project Coordinator II to support planning, execution, and delivery of healthcare projects. You will coordinate schedules, resources, communications, and project documentation, working with project managers, vendors, and stakeholders to meet scope, budget, and deadlines.

This role requires 3-5 years in architectural project support, strong organizational skills, and proficiency with ACC, Procore, and Bluebeam.

Qualifications

• 3–5 years of experience supporting architectural projects.
• Experience with architectural documentation and project workflows.
• Familiar with design phases and QA/QC processes.

Responsibilities

• Coordinate project activities, timelines, deliverables, and resources to support successful project execution.
• Monitor project schedules and track milestones, risks, issues, and dependencies.
• Prepare and maintain project documentation, including project plans, status reports, meeting minutes, and action-item logs.
• Facilitate project meetings and follow up on assigned tasks and deliverables.
• Collaborate with cross-functional teams to ensure alignment of project goals and priorities.
• Assist with budgeting, forecasting, and expense tracking.
• Communicate project updates, risks, and progress to project managers and stakeholders.
• Identify opportunities to improve project processes and administrative efficiencies.

Skills

Administrative skills

Organizational abilities

Communication

Proactive learner

Vendor coordination

Tools

ACC

Procore

Bluebeam

Job description

We are seeking a highly experienced Project Coordinator to join our team in Scottsdale, AZ.

Our firm is a growing, healthcare-focused architectural practice of approximately 40-50 professionals. We work on consequential projects for hospitals, health systems, rural healthcare providers, and specialty care organizations throughout Arizona and the surrounding region. Our work includes new hospitals, major renovations and expansions, emergency departments, surgical platforms, imaging, cardiac services, women's services, inpatient units, pharmacies, sterile processing departments, and other technically demanding healthcare environments.

Project Coordinator II supports the planning, execution, and successful delivery of projects by coordinating schedules, resources, communications, and project documentation. This role works closely with project managers, cross-functional teams, vendors, and stakeholders to ensure project objectives are achieved on time, within scope, and within budget.

Key Responsibilities:

Project Coordination

• Coordinate project activities, timelines, deliverables, and resources to support successful project execution.
• Monitor project schedules and track milestones, risks, issues, and dependencies.
• Prepare and maintain project documentation, including project plans, status reports, meeting minutes, and action-item logs.
• Facilitate project meetings and follow up on assigned tasks and deliverables.
• Collaborate with cross-functional teams to ensure alignment of project goals and priorities.
• Assist with budgeting, forecasting, and expense tracking.
• Communicate project updates, risks, and progress to project managers and stakeholders.
• Identify opportunities to improve project processes and administrative efficiencies.
• Ensure compliance with organizational policies, procedures, and project management standards.
• Coordinate vendor activities and monitor deliverables when applicable.
• Maintain project data and reporting within project management tools and systems.
• Provides entry-level project support by assisting with basic documentation, organization, and communication to help project teams maintain smooth workflows.
• Strong commitment to upholding, promoting, and reinforcing ARCHSOL's standards, processes, values, and forward-focused initiatives across all clients-related activities.

Competency

• Assist with maintaining project documents, logs, and file organization.
• Support meeting prep, note-taking, and distributing project information.
• Track tasks, update schedules, and coordinate with internal team members.
• Strong commitment to upholding, promoting, and reinforcing ARCHSOL's standards, processes, values, and forward-focused initiatives across all clients-related activities.
• Follow established QA/QC and document control procedures.

Preferred Qualifications

• Experience: 3 -5 years of experience supporting architectural projects, assisting with documentation, multiple programs (ACC, Procore, Bluebeam, etc), coordination tasks, and basic project workflows.
• Skills: Strong administrative and organizational abilities. Basic understanding of design phases and project workflows.

Key Skills

• Reliable completion of assigned coordination tasks.
• Growing understanding of project phases and standards.
• Demonstrated accuracy, organization, and proactive learning.