Project Coordinator - Heavy/Highway Construction

Gradex, Inc.; Indianapolis (IN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical

Dental

401k

Paid holidays

PTO

Job summary

Gradex, Inc. is seeking a detail-oriented Project Coordinator in Carmel, Indiana to ensure smooth and efficient project execution.

You will manage budgets, schedules, and details while coordinating across departments to keep everyone aligned and provide updates to Project Managers for informed decisions. Reporting to the Project Controls Director, you will handle administrative tasks supporting fieldwork productivity, organize reports, and contribute to cost control and project-based accounting.

Qualifications

• Minimum of 2+ years of experience as a Project Coordinator or in a similar role within heavy civil construction.
• Construction and/or Service industry experience preferred.
• Proficiency in project management software, ERP, and Microsoft Office Suite.
• Understands job costing and project-based accounting.

Responsibilities

• Set up projects within our ERP system, ensuring a smooth handoff from estimating to project management.
• Schedule, prepare, and process owner billings while supporting Project Managers in tracking quantities for unit price contracts.
• Review submitted labor and equipment reports for accuracy, verify material, trucking, and other costs.
• Handle Accounts Payable processing, subcontractor payment applications, and change orders.
• Maintain cost coding to give Project Managers real-time visibility into project financials.
• Perform additional duties as necessary or assigned.

Skills

Project coordination

Communication

Organizational skills

Self-starter

Tools

ERP system

Microsoft Office

Job description

Gradex, Inc. is hiring a Project Coordinator in Carmel, Indiana.

OPPORTUNITY:

Gradex is on an exciting growth plan with dynamic employment opportunities. As our detail-oriented Project Coordinator, you will ensure smooth and efficient project execution. Manage budgets, schedules, and details while maintaining communication across departments to keep everyone aligned. In this role, you'll handle administrative tasks that support fieldwork productivity, organize reports, and provide key updates to Project Managers for informed decision-making. Reporting to the Project Controls Director you will play a vital role in driving project success!

KEY ACCOUNTABILITIES:

• Set up projects within our ERP system, ensuring a smooth handoff from estimating to project management.
• Schedule, prepare, and process owner billings while supporting Project Managers in tracking quantities for unit price contracts.
• Review submitted labor and equipment reports for accuracy, verify material, trucking, and other costs.
• Handle Accounts Payable processing, subcontractor payment applications, and change orders.
• Maintain cost coding to give Project Managers real-time visibility into where a project stands financially.
• Perform additional duties as necessary or assigned.

SUCCESS FACTORS:

• Minimum of 2+ years of previous experience as a Project Coordinator or in a similar role within the heavy civil construction industry is preferred.
• Construction and/or Service industry experience preferred.
• Proficiency in project management software, accounting ERP, and Microsoft Office Suite.
• Understands job costing and project-based accounting.
• Strong organizational skills with the ability to prepare and coordinate schedules, detailed action plans, and prioritize tasks effectively.
• Self-starter with the ability to follow processes & procedures.
• Excellent communication, interpersonal skills, and adaptability to changing project requirements and deadlines.
• Exemplifies integrity and confidentiality.
• Desire to be a collaborative and supportive team member on a growing team of professionals.

COMPENSATION & BENEFITS:

Base salary of $65k+ depending on your experience. You will also receive a generous benefits package that includes medical, dental, 401k, paid holidays and PTO.

COMPANY:

Gradex, Inc. is a premier site development contractor in Indiana, with a focus on meeting or exceeding project timelines and budgets. The company, founded in 1973, has a large heavy equipment fleet and experienced staff dedicated to safety and quality work. Gradex's management team is known for its exceptional industry experience, working closely with engineers and owners to provide well executed projects and value engineering solutions.

To learn more about Gradex, Inc., please visit: https://gradexinc.com/