Project Coordinator - Construction

Portlandchristian; Bardstown (KY); On-site; USD 42,000 - 66,000; Full time

Job summary

Portlandchristian is seeking an organized Project Coordinator to bridge field operations with back-office support. You will maintain project data, assist with billing and compliance, support Superintendents, and perform regular site visits to keep projects moving smoothly while helping develop scalable systems.

Initial focus is on data entry, documentation, and field coordination, with opportunities to advance into procurement, estimating, or broader project management as performance and goals

Qualifications

• 2+ years in construction, project coordination, or related field.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects, priorities, and deadlines.
• Strong communication with field and office personnel.
• Comfortable in construction/field environment with regular site visits.
• Strong computer skills; quick learner of new software/systems.
• Proactive, problem-solving mindset with issue-resolution focus.

Responsibilities

• Enter field data and track operations in HeavyJob; audit daily submissions for accuracy.
• Prepare billing backup and pay applications; manage submittals and lien waivers with accounting.
• Conduct weekly/bi-weekly site visits to stay connected with field crews and coordinate communication.
• Identify bottlenecks and help transition processes to digital systems for growth.
• Assist with material ordering, vendor coordination, and general project administration.

Skills

Organizational skills

Attention to detail

Multitasking

Communication

Field coordination

Software literacy

Problem-solving

Tools

HeavyJob

HCSS

Procore

Job description

We are seeking an organized, proactive Project Coordinator to serve as the operational bridge between our field teams and back-office operations. In this role, you will maintain accurate project data, support billing and compliance requirements, provide key administrative support to Superintendents, and conduct regular site visits to keep projects moving seamlessly while helping build systems that scale.

Key Responsibilities

• Field Data & Operational Tracking: Enter field logs, equipment hours, labor hours, and material quantities into HeavyJob; audit daily submissions from Superintendents for accuracy; translate field notes into standardized digital records.
• Billing & Compliance: Prepare accurate billing backup and pay application documentation for corporate clients and general contractors; manage submittals, lien waivers, and pristine project documentation in coordination with accounting.
• Field Engagement & Coordination: Conduct weekly or bi-weekly site visits to maintain visibility with field crews, build strong working relationships, and serve as a communication bridge between the field and back office.
• Process Improvement: Identify operational bottlenecks, help transition informal processes into structured digital systems, and recommend practical solutions to support company growth.
• Project & Material Support: Assist with material ordering, vendor coordination, and general administrative needs across the project lifecycle.

Role Evolution & Career Pathway

While the initial focus centers on data entry, documentation, billing support, and field coordination, this role is designed to evolve as the company grows. Based on performance and career goals, high performers will have opportunities to expand into procurement, estimating, or advance into a broader Project Management role.

Qualifications & Skills

Required:

• 2+ years of experience in construction, project coordination, project administration, or a related field.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple projects, priorities, and deadlines.
• Strong communication skills and the ability to work effectively with both field and office personnel.
• Comfortable working in a construction/field environment and conducting regular jobsite visits.
• Strong computer skills and the ability to learn new software and systems quickly.
• A proactive, problem-solving mindset with the ability to identify issues and follow through to resolution.

Preferred:

• Experience with HeavyJob, HCSS, Procore, or similar construction management software.
• Experience with excavation, sitework, heavy civil, utilities, grading, or other construction operations.
• Experience with pay applications, lien waivers, construction billing, or project compliance documentation.
• Experience coordinating materials, vendors, or subcontractors.
• Interest in developing toward a Project Manager, Estimator, or Procurement role.

What Success Looks Like

In this role, success means the field has the support it needs, project information is accurate and up to date, billing documentation is complete, and project leadership can rely on you to identify and resolve issues before they become problems.

You will be someone the field trusts, the office can rely on, and leadership can turn to as the company continues to build more scalable project systems.

Thrive is an equal opportunity employer