Project Coordinator, Garden State Veterans Legacy Program

Montclair State University; Montclair (NJ); On-site; USD 66,000 - 73,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Tuition assistance

Job summary

Montclair State University is seeking a dedicated Project Coordinator to support the Garden State Veterans Legacy Program (GSVLP). The role emphasizes administrative, logistical, and programmatic duties essential for meeting grant goals, including teacher recruitment, workshop coordination, field trip planning, communications, and procurement.

The program trains 30 K-12 educators to explore New Jersey-connected Veterans stories, culminating in biographies, digital stories, and curriculum

Qualifications

• Bachelor’s degree from an accredited college or university.
• At least two years of administrative or program coordination experience.
• Ability to manage multiple tasks, meet deadlines, and maintain organized records.
• Strong written and verbal communication skills.
• Experience working with diverse communities and stakeholders.
• Proficiency in Google Suite, Zoom, Canvas, and other administrative tools.

Responsibilities

• Assist the Principal Investigator in coordinating GSVLP goals, timelines, and activities.
• Serve as a point of contact for teachers, cemetery partners, and external collaborators.
• Support planning of three-day field experience and exhibition.
• Coordinate Zoom workshops, including scheduling and materials distribution.
• Track project progress and maintain detailed documentation of activities and timelines.
• Assist in preparing reports and ensure compliance with federal guidelines.
• Draft emails, newsletters, and informational materials; support social media updates.
• Facilitate procurement and assist with expense tracking with fiscal staff.
• Maintain digital and physical files.
• Assist teachers in accessing University databases and project tools.
• Support onboarding of student workers or part-time staff.

Skills

Administrative skills

Project coordination

Communication skills

Google Suite

Zoom

Canvas

Diversity & inclusion

Attention to detail

Education

Bachelor’s degree

Tools

Google Suite

Zoom

Canvas

Job description

Job Description SUMMARY

Reporting to the Senior Advisor to the President, the Project Coordinator is a full-time, grant-funded role that supports the implementation and day-to-day operations of the Garden State Veterans Legacy Program (GSVLP), a grant-funded teacher professional development initiative supported by the Veterans Legacy Grants Program. The Coordinator provides administrative, logistical, and programmatic support to ensure the successful execution of project goals, including teacher recruitment, workshop coordination, field trip planning, communications, procurement, and compliance with federal grant requirements. The GSVLP trains 30 K-12 educators to research and tell the stories of New Jersey-connected Veterans honored in VA national or VA grant-funded cemeteries, resulting in biographies, digital stories, and curriculum materials uploaded to the Veterans Legacy Memorial (VLM). The program includes online workshops, a three-day field trip, and a public exhibition and research showcase. This position is grant-funded and contingent upon the availability of funds. The project period ends August 31, 2027.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Assist the Principal Investigator in coordinating and implementing GSVLP goals, timelines, and activities, ensuring alignment with Veterans Legacy Grants Program requirements.
• Serve as a point of contact for teachers, cemetery partners, University departments, and external collaborators including the NJ Department of Veterans Affairs.
• Support the planning and execution of, and attend, a three-day field experience and an exhibition and research showcase.
• Coordinate logistics for Zoom workshops before and after the field trip, including scheduling, communication, materials distribution, and technology support.
• Track project progress and maintain detailed documentation of activities, communications, teacher deliverables, and timelines.
• Assist in preparing reports for the University and the Veterans Legacy Grants Program, ensuring accuracy and compliance with federal guidelines.
• Draft emails, newsletters, and informational materials for teachers and partners; support social media and website updates in collaboration with University Communications.
• Facilitate procurement of goods and services and assist with expense tracking in coordination with fiscal staff.
• Maintain digital and physical files.
• Assist teachers in accessing University databases and project tools.
• Support onboarding and coordination of student workers or part-time staff as needed.
• Represent the GSVLP in internal and external meetings and events as required.
• Perform other duties as assigned. Management retains the right to add or change job duties at any time.

QUALIFICATIONS

REQUIRED:

• Bachelor’s degree from accredited college or university.
• A minimum of two years of administrative, project coordination, or program support experience, preferably in higher education or non-profit settings.
• Demonstrated ability to manage multiple tasks simultaneously, meet deadlines, and maintain organized records.
• Strong written and verbal communication skills.
• Experience working with diverse communities and stakeholders.
• High level of initiative, problem-solving ability, and attention to detail.
• Proficiency in Google suite, Zoom, Canvas, and other relevant administrative tools.

PREFERRED:

• Experience supporting grant-funded projects or educational initiatives.
• Familiarity with University financial, HR, or procurement systems.
• Event planning or community outreach experience.

Salary Range $66,067.40-$72,679.50 Annuallly. The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance.

Department Initiatives and Innovation. Position Type Professional - Non-Faculty.

Inclusion Statement Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.

EEO/AA Statement Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity. Additional information can be found on the website at www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/.

Title IX and 34 C.F.R. 106 Policy

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/

About Us

Building on a distinguished history dating back to 1908, Montclair State University has evolved from an institution that was a recognized leader in teacher education to an R2 research institution ranked as one of the 100 best public doctoral universities in the nation. The University serves 22,000 undergraduate and graduate students with more than 300 doctoral, master's and baccalaureate programs provided by 13 colleges and schools. Situated on a beautiful 252-acre campus just 12 miles from New York City, Montclair delivers the instructional and research resources of a large public university while retaining the supportive and personalized academic environment that provides a feeling of community more typical of smaller institutions. Montclair State University is proud to be committed to the principle of equal employment opportunity and does not discriminate in its recruitment and employment practices. The University is an inclusive, richly diverse community that fosters mutual respect, tolerance and understanding among all students and employees.