Change Management Director, Workday & System Enhancements

Montclair State University; Montclair (NJ); On-site; USD 125,000 - 135,000; Full time

Job summary

Montclair State University seeks a Change Manager to lead organizational change initiatives, developing strategies to adopt new processes, systems, and ways of working. Onsite and/or hybrid work arrangement with regular campus presence.

You will partner with project teams and leaders, build readiness, manage training, communications, and stakeholder engagement to minimize disruption and drive sustainable outcomes.

Qualifications

• Bachelor’s degree from an accredited college or university.
• Minimum five (5) years of progressive professional experience in IT management or large-scale transformation projects.
• Experience rolling out ERP systems—preferably Workday—in a university setting.
• Strong knowledge of change management principles and methodologies.
• Excellent stakeholder engagement and influencing skills.

Responsibilities

• Develop and execute organizational change management strategies.
• Assess readiness and impact of planned changes.
• Identify and mitigate organizational risks.
• Design communication strategies for upcoming changes.
• Lead training programs and materials for employees.
• Monitor adoption, establish metrics, and report to leadership.
• Coordinate change management workstreams with project teams.

Skills

Change management

Stakeholder engagement

Communication

Training

Project collaboration

Risk management

Leadership

Multitasking

Education

Bachelor’s degree

Master’s degree

Tools

Smartsheet

Microsoft Project

Jira

Job description

Job Description Summary

Reporting to the Director of PMO Operations, the Change Manager leads organizational change initiatives by developing and executing strategies that enable successful adoption of new processes, systems, and ways of working. This role partners with project teams, business leaders, and stakeholders to minimize disruption, build organizational readiness, and ensure employees are equipped to embrace change. Success in this role requires strong communication, stakeholder engagement, training, and change management expertise to drive sustainable business outcomes. This position is expected to work onsite and/or in a hybrid work arrangement based on business and operational needs. This position requires regular on-campus presence, as determined by the department and the needs of the role. Continued employment in this position is contingent upon the project's duration, workload needs, and available funding.

Principal Duties and Responsibilities

• Develop and execute organizational change management strategies, processes, and tools that enable successful adoption of project and business initiatives across the organization.
• Create and implement comprehensive change management plans that align with project objectives, organizational priorities, and business transformation goals.
• Assess organizational readiness and evaluate the impact of planned changes on employees, leaders, business processes, and overall organizational performance.
• Identify, assess, and mitigate organizational, operational, and people-related risks associated with change initiatives throughout the project lifecycle.
• Identify, manage, and address anticipated resistance to change through proactive engagement, coaching, and targeted stakeholder support strategies.
• Partner with leadership to define employee roles, responsibilities, and organizational impacts resulting from business and technology transformation initiatives.
• Develop and execute communication strategies that clearly explain upcoming changes, business impacts, and actions required to support successful adoption.
• Design, coordinate, and deliver training programs, learning materials, and job aids that prepare employees and managers for organizational change.
• Conduct stakeholder assessments to identify key influencers, sponsors, and impacted groups critical to successful implementation and long-term adoption.
• Establish change success metrics, monitor adoption and readiness, analyze results, and recommend corrective actions to improve business outcomes.
• Lead change management workstreams using structured methodologies while providing regular status updates, reporting, and recommendations to leadership and project teams.
• Identify training needs across stakeholder groups and coordinate training logistics, schedules, resources, and delivery to support successful implementation.
• Perform other related duties as assigned.
• Management retains the right to change or add job duties at any time.

Qualifications

Required

• Bachelor’s degree from an accredited college or university.
• Minimum five (5) years of progressive professional experience in IT management, large-scale transformation projects, or related field.
• Demonstrated success in rolling out ERP systems-preferably Workday- in a university setting, with a track record of stakeholder engagement and high adoption rates.
• Demonstrated expertise in planning and facilitating organizational change.
• Strong knowledge of organizational change management principles, methodologies, techniques, and industry best practices.
• Excellent stakeholder engagement, relationship management, and influencing skills across all organizational levels.
• Ability to manage multiple priorities and perform effectively in fast-paced environments.

Preferred

• Master’s degree from an accredited university.
• Additional related certifications (e.g., CAPM, PMP, or Scrum Master).
• Formal Change Management certification (ProSci. PMI-ACP, or similar) Deep understanding of higher education operational structures, processes, and accreditation requirements.
• Expertise in stakeholder engagement, conflict resolution, and overseeing cross-departmental training initiatives.
• Proficiency with project management and collaboration tools (e.g., Smartsheet, Microsoft Project, or Jira).
• Certification in Parliamentary Procedures and Proceedings for Governance.

Procedure for Candidacy

Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.

Salary Range

Salary Range $125,000.00-$135,000.00 Annually

Additional Information

Montclair State University considers factors such as, but not limited to, scope and responsibilities of the position, candidate’s relevant work experience, education, skills, and internal equity, when extending an offer. Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is within a CBU will be determined in accordance with contractual provisions.

Position Details

Department: PMO. Position Type: Administrative.

Contact Information

For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email [e-mail].

Inclusion Statement

Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Title IX Statement

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment.

About Us

Building on a distinguished history dating back to 1908, Montclair State University has evolved from an institution that was a recognized leader in teacher education to an R2 research institution ranked as one of the 100 best public doctoral universities in the nation. The University serves 22,000 undergraduate and graduate students with more than 300 doctoral, master's and baccalaureate programs provided by 13 colleges and schools. Situated on a beautiful 252-acre campus just 12 miles from New York City, Montclair delivers the instructional and research resources of a large public university while retaining the supportive and personalized academic environment that provides a feeling of community more typical of smaller institutions. Montclair State University is proud to be committed to the principle of equal employment opportunity and does not discriminate in its recruitment and employment practices. The University is an inclusive, richly diverse community that fosters mutual respect, tolerance and understanding among all students and employees.