Project Coordinator: Field Ops & Financials

Ultimate Staffing; San Jose (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Ultimate Staffing seeks an organized Field Coordination & Logistics specialist in San Jose to support project execution and billing processes. You will manage schedules, documentation, and inventory while coordinating field teams and subcontractors to meet customer needs.

Ideal candidates bring 3+ years of related experience, strong analytical and communication skills, and proficiency with Microsoft Office.

Qualifications

• High school diploma.
• 3+ years related experience preferred.
• Strong analytical skills and attention to detail.
• Excellent communication, teamwork, and organizational abilities.
• Proficiency in Microsoft Office; familiarity with Access, HVACpartners, and Sage is a plus.
• Able to work independently or collaboratively.

Responsibilities

• Maintain project schedules and up-to-date project documentation.
• Manage inventory to support project and customer needs.
• Handle sales orders, purchase orders, invoices, concessions, and credits.
• Reconcile projects for cost, billing, and documentation accuracy.
• Coordinate field service activities and subcontractors.
• Procure materials and coordinate deliveries.
• Review completed jobs for accuracy prior to invoicing.
• Participate in training and certification courses as required.

Skills

Analytical skills

Attention to detail

Communication

Teamwork

Organization

Time management

Multitasking

Self-motivated

Proactive

Independent work

Education

High school diploma

Tools

Microsoft Office

Access

HVACpartners

Sage

Job description

Ultimate Staffing seeks an organized Field Coordination & Logistics specialist in San Jose to support project execution and billing processes. You will manage schedules, documentation, and inventory while coordinating field teams and subcontractors to meet customer needs.

Ideal candidates bring 3+ years of related experience, strong analytical and communication skills, and proficiency with Microsoft Office.