Project Coordinator: Field Ops & Financials

Ultimate Staffing Services; San Jose (CA); On-site; USD 34,000 - 37,000; Full time

Job summary

Ultimate Staffing Services in San Jose, CA is seeking a detail‑oriented Project Administrator to support sales and field operations. You will maintain schedules, documentation, and inventory, coordinate subcontractors, and help ensure accurate invoicing and cost tracking.

The role requires a high school diploma and 3+ years of related experience; proficiency with Microsoft Office and ability to manage multiple priorities. On-site position in San Jose, CA.

Qualifications

• High school diploma required or equivalent.
• 3+ years related experience preferred.
• Strong analytical, communication, and organizational skills.

Responsibilities

• Maintain knowledge of project schedules from Sales and Field Operations.
• Track and update project documentation and invoicing accuracy.
• Ensure adequate inventory to support project and customer needs.
• Participate in trainings and certifications as required.
• Perform duties assigned by management.

Skills

Project coordination

Attention to detail

Analytical thinking

Communication

Time management

Education

High school diploma

Tools

Microsoft Office

Access

Job description

Ultimate Staffing Services in San Jose, CA is seeking a detail‑oriented Project Administrator to support sales and field operations. You will maintain schedules, documentation, and inventory, coordinate subcontractors, and help ensure accurate invoicing and cost tracking.

The role requires a high school diploma and 3+ years of related experience; proficiency with Microsoft Office and ability to manage multiple priorities. On-site position in San Jose, CA.