Project Coordinator: Drive Projects On Time & Budget

Ultimate Staffing; Chanhassen (MN); On-site; USD 41,000 - 50,000; Full time

Job summary

Ultimate Staffing is seeking a detail-oriented Project Coordinator to support project execution in Chanhassen, MN. The role partners with Project Managers, Sales, Operations, Finance, vendors, and clients to ensure projects are on time, within budget, and of high quality.

The ideal candidate will have strong communication, organizational, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment. In-office, contract-to-hire arrangement.

Qualifications

• 1–2 years of experience in project coordination, administrative support, account management, customer service, or related field.
• Proficiency with Microsoft Word and Excel.
• Strong organizational skills with ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Ability to work effectively with clients, internal teams, and external partners.

Responsibilities

• Support Project Managers with project planning, coordination, and execution activities.
• Assist with project administration, including documentation, budget tracking, invoicing preparation, and vendor management.
• Serve as a point of contact for clients throughout the project lifecycle, ensuring a high level of service and satisfaction.
• Create and maintain project systems, schedules, and planning documents.
• Document project tasks, milestones, and resource requirements.
• Coordinate project teams and provide administrative support to project staff.
• Maintain project budget and resource allocation reports.
• Track project deliverables and monitor project progress using appropriate tools and systems.
• Communicate project updates, risks, and status reports to stakeholders.
• Assist with issue resolution and implement project changes as needed.
• Support quality assurance initiatives and project closeout activities.
• Conduct project evaluations and help measure overall project success.

Tools

Microsoft Word

Microsoft Excel

Job description

Ultimate Staffing is seeking a detail-oriented Project Coordinator to support project execution in Chanhassen, MN. The role partners with Project Managers, Sales, Operations, Finance, vendors, and clients to ensure projects are on time, within budget, and of high quality.

The ideal candidate will have strong communication, organizational, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment. In-office, contract-to-hire arrangement.