Construction Project Coordinator: Drive Timelines & Budgets

ADP, Inc.; Mendota Heights (MN); On-site; USD 36,000 - 40,000; Full time

Benefits offered by this job

Medical and Dental Insurance

Vision Insurance

Life and Disability Insurance

Voluntary Benefits

Job summary

ADP, Inc. in Mendota Heights, MN is seeking a Project Coordinator to provide administrative and operational support for contract-based projects, handling phasing, materials, change orders, and coordination with contractors.

The role emphasizes customer service, adherence to processes, and helping the team deliver projects on time and within budget. Requires 2+ years' office experience, strong communication, and proficiency with Microsoft Office; on-site with standard hours.

Qualifications

• Minimum of 2 years of office environment experience.
• Strong oral and written communication skills.
• Proficient in Microsoft Excel, Word, and Outlook.
• Bluebeam proficiency preferred but not required.
• Strong organizational and time management skills.
• Positive attitude, willingness to learn, and contribute to the team.
• Ability to work independently and collaboratively.

Responsibilities

• Maintain electronic filing and project logs according to project requirements.
• Prepare and distribute transmittals to architects, manufacturers, general contractors, and other stakeholders.
• Assist with release, procurement, and delivery of project materials; coordinate with Purchasing and Shipping/Receiving.
• Purchase materials and supplies as needed to support project schedules and budgets.
• Support phasing of doors, frames, and hardware for phased projects.
• Verify material delivery and expedite orders as needed.
• Collect and research information related to change requests, RFIs, and addendums.
• Work with warranties and replacements departments on shortages or faulty products.
• Assist with project closeouts and punch lists.
• Provide superior customer service and maintain professional relationships with contractors.
• Support Project Management team with field measurements and site visits; document projects as required.
• Perform basic ERP functions related to contracts.
• Attend weekly project management meetings.
• Develop skills to interpret plans, specifications, shop drawings, and construction documentation.
• Participate in in-house or industry-supported training to broaden industry and product knowledge.
• Supports Sales/Estimating to ensure Job Take Off sheet is filled out, vendor quotes are current, estimated cost reports are in folder, and the proper plans and specifications files are saved in the job folder after job is awarded.
• Supports Detailing by combining the plans and specifications into one current set.
• Pulls forward any pertinent information from addendums, bulletins, and other change documents.
• Imports the draft materials from ProTech into BCO.
• Fills out hardware templates prior to releasing to purchasing.
• Pulls the full submittal package together using the reports provided by the detailers.
• Requests revised vendor quotes after the job has been detailed.
• Pulls the ProTech cost reports after the job has been detailed and after any redline revisions.

Skills

Office experience

Communication skills

Excel

Word

Outlook

Bluebeam

Organizational skills

Time management

Independent work

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Bluebeam

Job description

ADP, Inc. in Mendota Heights, MN is seeking a Project Coordinator to provide administrative and operational support for contract-based projects, handling phasing, materials, change orders, and coordination with contractors.

The role emphasizes customer service, adherence to processes, and helping the team deliver projects on time and within budget. Requires 2+ years' office experience, strong communication, and proficiency with Microsoft Office; on-site with standard hours.