Project Coordinator - Data-Driven PM Support & Admin

Paylocity; Midlothian (VA); On-site; USD 42,000 - 66,000; Full time

Job summary

Westwood Professional Services, Inc. is seeking a Project Coordinator to support project teams by tracking budgets and schedules, managing deliverables, and coordinating client and agency meetings. The role emphasizes data integrity and document management to sustain efficient project execution.

The PC will assist PMs, SLs, and MLs, prepare reports, participate in meetings, and help with invoicing, licensure, and compliance tasks across land development projects.

Qualifications

• A high school diploma, GED, or bachelor’s degree is preferred; however, equivalent professional experience and training will be considered.
• Prior experience in a professional services environment or a related industry is advantageous.
• Exceptional written communication skills are essential.
• Proven ability to engage effectively with both internal and external clients.
• Demonstrated adaptability to dynamic work environments and capacity to perform well under pressure.
• Strong attention to detail coupled with excellent organizational abilities.
• Competence in independently managing multiple projects and assignments, with the ability to prioritize tasks and work with minimal supervision.
• In-depth knowledge of Land Development Processes and Procedures.
• Familiarity with the processes and procedures of governing agencies.
• Proficient in the Microsoft Office Suite.
• Ability to juggle multiple tasks while consistently meeting deadlines.
• A valid driver’s license and a clean driving record are required.
• Possession of a notary license is mandatory.

Responsibilities

• Manage budgets and schedules to support project teams.
• Coordinate deliverables and meetings with clients and agencies.
• Assist PMs, SLs, and MLs with proposals and reviews for formatting and branding.
• Prepare reports to support project management and decision making.
• Attend client development meetings and public hearings as required.
• Provide documentation for invoicing and collections to ensure timely processes.
• Maintain data integrity in Deltek Vantagepoint (project setup, tracking, reporting).
• Support licensure processes and regulatory compliance for projects.
• Develop and maintain detailed project schedules to facilitate timely execution.
• Submit and monitor applications through reviewing agencies and participate in entitlement meetings.

Skills

Written communication

Client engagement

Adaptability

Attention to detail

Organization

Multi-project management

Microsoft Office

Land development knowledge

Notary license

Driver's license

Education

Bachelor's degree preferred

High school diploma or GED

Tools

Deltek Vantagepoint

Microsoft Office Suite

Job description

Westwood Professional Services, Inc. is seeking a Project Coordinator to support project teams by tracking budgets and schedules, managing deliverables, and coordinating client and agency meetings. The role emphasizes data integrity and document management to sustain efficient project execution.

The PC will assist PMs, SLs, and MLs, prepare reports, participate in meetings, and help with invoicing, licensure, and compliance tasks across land development projects.