Dynamic Project Coordinator: PM Support & Admin

Westwood Professional Services, Inc.; Baton Rouge, Northern (LA, KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Westwood Professional Services, Inc. is seeking a Project Coordinator to support project managers by maintaining documentation and assisting with administrative tasks for project teams.

The role includes preparing status reports, coordinating schedules, RFP/RFQ processes, vendor onboarding, and ensuring audit-ready files. The ideal candidate will have strong organizational and communication skills, experience with Microsoft Office, and the ability to manage multiple projects concurrently.

Qualifications

• Requires a high school diploma or equivalent; Bachelor’s degree preferred.
• Strong administrative and document control processes; project coordination procedures.
• Excellent written and verbal communication; professional correspondence and proofreading.

Responsibilities

• Support multiple project managers with administrative and coordination tasks.
• Assist with RFP/RFQ development, documentation, and tracking.
• Coordinate subconsultant/vendor onboarding and contract documentation.
• Maintain project files, tracking systems, schedules, budgets, and invoices.
• Prepare routine communications, meeting notes, and status updates.
• Monitor and improve project processes and Ironclad workflows.
• Provide weekly progress updates to program leadership.

Skills

Communication

Time management

Attention to detail

Customer service

Independent work

Education

High school diploma or equivalent

Bachelor's degree in business administration or related field

Tools

Microsoft Office Suite

Power BI

Deltek Vantagepoint

Ironclad

Job description

Westwood Professional Services, Inc. is seeking a Project Coordinator to support project managers by maintaining documentation and assisting with administrative tasks for project teams.

The role includes preparing status reports, coordinating schedules, RFP/RFQ processes, vendor onboarding, and ensuring audit-ready files. The ideal candidate will have strong organizational and communication skills, experience with Microsoft Office, and the ability to manage multiple projects concurrently.