Project Coordination Specialist: Admin & Proposals

Westwood Professional Services; Baton Rouge (LA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Power BI experience preferred

Job summary

Westwood Professional Services, Inc. in Baton Rouge, LA is seeking a Project Coordinator to support project managers by maintaining documentation and handling administrative tasks for project teams.

You will prepare status reports, track budgets and invoices, coordinate RFP/RFQ processes, subconsultant onboarding, and ensure compliance while providing excellent service to clients and stakeholders.

Qualifications

• High school diploma or equivalent.
• 3+ years of administrative, project coordination, or related office experience.
• Strong knowledge of office management and project coordination procedures.
• Excellent verbal and written communication, including proofreading.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Strong problem-solving skills; able to meet deadlines.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple concurrent projects and stakeholders.
• Ability to learn and work in multiple contract/document management systems.

Skills

Project coordination

Customer service

Documentation control

Office administration

Communication

Proofreading

Time management

Microsoft Office

Independent work

Adaptability

Education

High school diploma or equivalent

Bachelor's degree in business administration, communications, or a related field

Tools

Microsoft Office

Power BI

Deltek Vantagepoint

Ironclad

Trello

Job description

Westwood Professional Services, Inc. in Baton Rouge, LA is seeking a Project Coordinator to support project managers by maintaining documentation and handling administrative tasks for project teams.

You will prepare status reports, track budgets and invoices, coordinate RFP/RFQ processes, subconsultant onboarding, and ensure compliance while providing excellent service to clients and stakeholders.