Project Coordinator & Customer Support Specialist

PlayCore Holdings, Inc.; San Marcos (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Water Odyssey is looking for a Project Coordinator & Customer Support Specialist to support the Sales and Technical Services teams. You will coordinate projects after the sale, prepare submittals, support customers, and assist with replacement parts and technical service requests.

The role requires organization, a customer-service mindset, and the ability to work with multiple departments to keep projects moving.

Qualifications

• Excellent organizational and communication skills.

Responsibilities

• Coordinate project handoffs from Sales to Operations.
• Create and manage project submittal packages and supporting documentation.
• Track submittal approvals and maintain accurate project records in HubSpot.
• Prepare and distribute Operation & Maintenance (O&M) manuals.
• Communicate project status, production schedules, and shipment updates with customers and internal teams.
• Answer and direct incoming calls
• Provide excellent customer service on all calls
• Assist customers with replacement parts, warranty requests, and basic technical support.
• Prepare quotes for replacement parts and repair requests.
• Work closely with Sales, Engineering, Operations, and Technical Services to resolve customer and project needs.
• Support continuous improvement by identifying ways to improve processes and the customer experience.

Skills

Organizational skills

Communication skills

Multi-project management

Attention to detail

Customer service

Tech product learning

HubSpot experience

Project coordination

CRM software

Tools

HubSpot CRM

Microsoft Office

Job description

Project Coordinator & Customer Support Specialist

Job Category: Sales

Requisition Number: PROJE001636

• Posted : August 4, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Description

Position Summary

Water Odyssey is seeking an organized, detail-oriented professional to support our Sales and Technical Services teams. This role is responsible for coordinating projects after the sale, preparing submittals, supporting customers, and assisting with replacement parts and technical service requests. The ideal candidate enjoys staying organized, learning technical products, and working with multiple departments to keep projects moving.

Responsibilities

• Coordinate project handoffs from Sales to Operations.
• Create and manage project submittal packages and supporting documentation.
• Track submittal approvals and maintain accurate project records in HubSpot.
• Prepare and distribute Operation & Maintenance (O&M) manuals.
• Communicate project status, production schedules, and shipment updates with customers and internal teams.
• Answer and direct incoming calls
• Provide excellent customer service on all calls

Other responsibilities could include

• Assist customers with replacement parts, warranty requests, and basic technical support.
• Prepare quotes for replacement parts and repair requests.
• Work closely with Sales, Engineering, Operations, and Technical Services to resolve customer and project needs.
• Support continuous improvement by identifying ways to improve processes and the customer experience.

Qualifications

• Excellent organizational and communication skills.
• Ability to manage multiple projects and priorities.
• Strong attention to detail and follow-through.
• Customer service experience required.
• Comfortable learning technical products.
• Experience with Microsoft Office and CRM software (HubSpot preferred).
• Experience with project coordination, construction submittals, manufacturing, or commercial products is a plus.

What We're Looking For

We're looking for someone who is organized, dependable, eager to learn, and enjoys helping both customers and teammates. We value attitude, communication, and attention to detail above all else.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.