Project Specialist

Oceaneering; Panama City (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

Oceaneering is seeking a Project Specialist in Florida to coordinate the execution of engineering, manufacturing, and support projects to meet schedules and budgets.

You will liaise with Manufacturing, Quality, Engineering, Purchasing, program groups, customers, and vendors, handling cost control, bid coordination, and P.O. management while supporting billing and milestones.

Qualifications

• Bachelor's degree or equivalent education/experience in a relevant field.
• Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Teams, SharePoint).
• Must pass a background check and obtain a Transportation Worker’s Identification Credential (TWIC) for port access.

Responsibilities

• Set up and maintain project files including POs, variation/change orders, milestones, meeting minutes, and action items.
• Assist with entering contracts and milestones for billing; coordinate with accounting to establish Contract and Project IDs; gather docs for kick-off milestones and invoicing.
• Prepare weekly activity, WIP, and purchase commitment reports; generate cost reports for Project Managers and reconcile variances with other departments.
• Coordinate project activities with clients, contractors, and internal functional teams.
• Prepare data, purchase requisitions, and maintain reporting requirements.
• Coordinate with shipping and logistics to finalize shipment of goods and prepare shipping documents.

Skills

MS Office 365

TWIC credential

Education

Bachelor's degree in Accounting, Business/Operations/PM/Psychology/HR

Tools

Peoplesoft

Job description

Job Description

The Project Specialist is responsible for coordinating the execution of engineering/manufacturing/support projects in order to meet required schedules. Liaison with internal and external groups such as Manufacturing, Quality, Engineering, Purchasing, various program groups, customer representatives, and vendors. Responsible for cost, schedule, and bid coordination. Track project cost as directed by Project Managers. Understand and manage deliverables and product purchase orders and schedules.

Job Description

The Project Specialist is responsible for coordinating the execution of engineering/manufacturing/support projects in order to meet required schedules. Liaison with internal and external groups such as Manufacturing, Quality, Engineering, Purchasing, various program groups, customer representatives, and vendors. Responsible for cost, schedule, and bid coordination. Track project cost as directed by Project Managers. Understand and manage deliverables and product purchase orders and schedules.

Responsibilities

• Set up and maintain project files to include essential documentation that includes purchase orders, variation orders, change orders, payment milestones. meeting minutes and action items.
• Assist with the entry of contract and milestones for billing and invoicing. Coordinate with accounting to establish Contract and Project ID. Gather documentation for kick-off milestones and work with accounting to invoice customers.
• Weekly preparation of activity reports, WIP reports and Purchase commitment reports. Prepare cost reports for Project Managers . Reconcile differences in cost to budget by working with various department to resolve.
• Coordinate project activities with clients, contractors and internal functional organizations.
• Compile data, prepare purchase requisitions and maintain reporting requirements.
• Work with other departments to finalize shipment of goods including shipping documents and physical inventory of parts prior to shipping to clients as required.

Required

QUALIFICATIONS

• Bachelors degree in Accounting, Business Management, Operations Management, Project Management, Psychology, Human Resources from an accredited university. Equivalent education and experience may be considered.
• Proficient in Microsoft Office 365, specifically Word, Excel, PowerPoint, Teams and SharePoint
• Must be able to pass a background check and obtain a Transportation Worker’s Identification Credential (TWIC) for port access

DESIRED

• Knowledge of Peoplesoft desired.
• Experience with coordinating or supervising complex organizational systems or projects preferred.

Working Conditions

• Almost exclusively indoors during the day and occasionally at night.
• Occasional exposure to airborne dust in the work place.
• Work surface is stable (flat).

Benefits Statement

We offer a comprehensive and competitive benefits package. Employee benefits vary by role, however, may include Health and Wellness, Mental Health, Retirement Savings, Life and Disability, Paid Maternity and Parental Leave, Paid Time Off, Tuition Reimbursement, and an Employee Assistance Program.

About Us

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, material handling, aerospace, science, and renewable energy industries.

All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or other non-merit factor.