Project Coordinator and Scheduler

Bravas; Dublin (CA); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Base salary + bonuses

Medical/Dental/Vision

401(k)

PTO

Job summary

The Project Coordinator & Scheduler at BRAVAS sits at the center of project execution, supporting Project Managers, coordinating technician schedules across multiple concurrent jobs, and serving as the communication link between clients, field teams, and internal departments. This role embodies our values: collaborative, accountable, proactive, curious, passionate, and creative.

Responsibilities include supporting day‑to‑day project activities, building installation and technician schedules,

Qualifications

• High school diploma or equivalent.
• Experience in project coordination, scheduling, or operations; construction, technology, or field services a plus.
• Proficiency with scheduling tools such as Smartsheet, Microsoft Project, Asana, or Monday.com.
• Experience with ERP or project management platforms such as NetSuite, Salesforce, or Procore.
• Strong Excel and Google Sheets skills for scheduling, reporting, and tracking.
• Exceptional organizational and multitasking skills in a fast-paced, deadline-driven environment.
• Clear communicator, able to work effectively with technicians, managers, and clients alike.

Responsibilities

• Supports Project Managers with day‑to‑day project activities, documentation, change orders, and milestone tracking.
• Builds and manages installation and technician schedules across multiple projects, assigning resources based on scope, location, and skillset.
• Monitors resource availability and adjusts schedules proactively in response to delays, scope changes, or conflicts.
• Coordinates with warehouse and logistics teams to align technician schedules with material delivery timelines.
• Tracks procurement and ensures timely delivery of equipment and materials to job sites.
• Acts as a central communication point between clients, project managers, subcontractors, and field teams.
• Schedules client meetings, site walks, and punch list closeouts; communicates project scope and schedule updates to all stakeholders.
• Produces daily/weekly dispatch summaries, project timeline updates, resource utilization reports, and closeout documentation.
• Performs other duties as assigned.

Skills

Smartsheet

Microsoft Project

Asana

Monday.com

Excel

Google Sheets

Communication

Multitasking

Education

High school diploma

Tools

NetSuite

Salesforce

Procore

Job description

About BRAVAS

At BRAVAS, we transform homes into extraordinary living experiences. As the nation’s #1 luxury technology integrator, we design and deliver premium solutions - lighting, shades, A/V, networking, home automation, and more, that make life effortless, beautiful, and connected.

About BRAVAS

At BRAVAS, we transform homes into extraordinary living experiences. As the nation’s #1 luxury technology integrator, we design and deliver premium solutions - lighting, shades, A/V, networking, home automation, and more, that make life effortless, beautiful, and connected. We partner with homeowners, architects, builders, and designers on some of the most spectacular homes in the country. And we’re growing.

The Role

The Project Coordinator & Scheduler sits at the center of project execution, supporting Project Managers, coordinating technician schedules across multiple concurrent jobs, and serving as the communication link between clients, field teams, and internal departments. This role is equal parts logistics, coordination, and follow-through, and embodies our six core values: collaborative, accountable, proactive, curious, passionate, and creative.

Responsibilities

• Supports Project Managers with day‑to‑day project activities, documentation, change orders, and milestone tracking.
• Builds and manages installation and technician schedules across multiple projects, assigning resources based on scope, location, and skillset.
• Monitors resource availability and adjusts schedules proactively in response to delays, scope changes, or conflicts.
• Coordinates with warehouse and logistics teams to align technician schedules with material delivery timelines.
• Tracks procurement and ensures timely delivery of equipment and materials to job sites.
• Acts as a central communication point between clients, project managers, subcontractors, and field teams.
• Schedules client meetings, site walks, and punch list closeouts; communicates project scope and schedule updates to all stakeholders.
• Produces daily/weekly dispatch summaries, project timeline updates, resource utilization reports, and closeout documentation.
• Performs other duties as assigned.

Qualifications

• High school diploma or equivalent.
• Experience in project coordination, scheduling, or operations; construction, technology, or field services a plus.
• Proficiency with scheduling tools such as Smartsheet, Microsoft Project, Asana, or Monday.com.
• Experience with ERP or project management platforms such as NetSuite, Salesforce, or Procore.
• Strong Excel and Google Sheets skills for scheduling, reporting, and tracking.
• Exceptional organizational and multitasking skills in a fast‑paced, deadline‑driven environment.
• Clear communicator, able to work effectively with technicians, managers, and clients alike.

Physical Requirements

• Prolonged periods of sitting and working at a desk or computer.
• Occasional travel to job sites for scheduling coordination and site walks.

Bravas Benefits

• Be part of something premium: Work with the nation’s leader in smart home integration.
• Collaborative culture: A fun, supportive team that celebrates wins together.
• Growth opportunities: Gain exposure to the luxury design/build community and grow your career in project management.
• Competitive perks: Base salary ($25-$35/hour)+ bonuses, medical/dental/vision, 401(k), PTO, and more.

Ready to Join BRAVAS?