Project Coordinator - AMJ

EMJ; Florida; On-site; USD 50,000 - 70,000; Full time

Job summary

American Medical Journal (AMJ) seeks a Project Coordinator to support end-to-end delivery of multi-channel healthcare content for pharmaceutical and industry clients. You will manage articles, infographics, podcasts, videos, and webinars, ensuring on-time delivery, budget adherence, and compliance with scientific and regulatory standards, while delivering an excellent client experience.

Based on our Florida on-site office in Hallandale Beach, you will build timelines, monitor budgets, and report

Qualifications

• Bachelor's degree preferred.
• Up to 1 year of project coordination or client success experience.
• Experience in medical communications, healthcare, publishing, or pharmaceutical services is a plus.
• Proficient with office tools and basic reporting/analytics.

Responsibilities

• Coordinate end-to-end delivery of client projects (articles, infographics, podcasts, videos, webinars).
• Build and maintain project timelines, milestones, and budgets.
• Support day-to-day client communication with clear updates.
• Coordinate with Editorial, Design, Sales, Marketing and external contractors.
• Ensure content meets scientific accuracy, regulatory and compliance requirements.
• Prepare project performance summaries and engagement analytics.

Skills

Client communication

Project coordination

Budget tracking

Timeline management

Cross-functional teams

Regulatory awareness

Attention to detail

Stakeholder management

Education

Bachelor's degree in Life Sciences, Communications, Marketing, Business, or related field

Tools

Microsoft Office

Google Workspace

Reporting & analytics

Job description

About The Role

The Project Coordinator is responsible for supporting the end-to-end delivery of American Medical Journal's multi-channel healthcare content projects for pharmaceutical and industry clients, ensuring every article, infographic, podcast, and webinar is delivered on time, within budget, to scientific and regulatory standards, and with a best-in-class client experience.

About AMJ

The American Medical Journal (AMJ) is a leading medical publishing platform dedicated to elevating the quality of healthcare globally. Through a portfolio of peer-reviewed, open-access journals and multimedia content across multiple therapy areas, AMJ provides healthcare professionals with timely insights, research, and educational resources. The organization was established to support the evolving needs of U.S.-based healthcare professionals, delivering high-quality scientific content that informs clinical practice and advances medical knowledge. AMJ combines rigorous editorial standards with digital innovation, offering formats such as journals, podcasts, webinars, videos, and infographics to enhance learning and engagement.

What Success In The Role Looks Like

• Client projects are delivered on schedule, within budget, and to AMJ's scientific, regulatory, and quality standards, with risks flagged early and resolved before they affect deadlines.
• Clients receive clear, responsive communication and accurate performance reporting, resulting in strong relationships, positive feedback, and repeat business.
• Project documentation is complete and current, and Editorial, Design, Sales, and Marketing teams stay aligned throughout delivery.

Objectives:

• Coordinate the end-to-end delivery of client projects, including articles, infographics, podcasts, videos, and webinars.
• Build and maintain project timelines, track milestones, and monitor budgets to keep deliverables on track.
• Support day-to-day client communication, providing clear updates and responding promptly to requests.
• Coordinate with Editorial, Design, Sales, Marketing, and external contractors to keep projects moving and deadlines met.
• Help ensure content meets scientific accuracy, regulatory, and compliance requirements before delivery.
• Prepare project performance summaries and engagement analytics that demonstrate results to clients.
• Maintain detailed project documentation, including briefs, approvals, status trackers, and client correspondence.
• Track project progress and flag potential risks, delays, or scope changes to the Vice President of Customer Success.
• Support client meetings and kick-off calls by preparing agendas, notes, and action items.
• Support account activities and identify opportunities to grow client partnerships.
• Share project insights and contribute to process improvements that raise delivery quality.
• Manage multiple concurrent projects, prioritizing work to meet overlapping deadlines.

Core competencies:

• Clear, proactive communicator who balances client needs with internal priorities.
• Highly organized, with strong planning and prioritization skills across multiple projects.
• Detail-oriented and rigorous about deliverables, documentation, and deadlines.
• Relationship builder who delivers a consistent, positive client experience.
• Solutions-oriented problem-solver who anticipates and mitigates project risks.
• Adaptable and comfortable with ambiguity and evolving client needs.
• Strategically aware, with a strong understanding of client objectives and an eye for growth opportunities.
• Values-driven team player who takes ownership and goes the extra mile.

Education and experience:

• Bachelor's degree in Life Sciences, Communications, Marketing, Business, or a related field preferred.
• Up to 1 year of experience as a project coordinator, client success executive, or in a similar role. Experience in medical communications, healthcare, publishing, or pharmaceutical services is a plus.
• Proficiency with project management tools, Microsoft Office or Google Workspace, and basic reporting and analytics.
• Strong written and verbal communication skills with the ability to build rapport with clients and cross-functional teams.

Physical requirements:

• Fully on-site role at AMJ's office in Hallandale Beach, Florida, five days per week.
• Extended periods of sitting and computer work, including virtual client meetings.
• Occasional travel for client meetings or industry events may be required.

Our Values:

We're passionate about creating Gold Medal Winners. Just as we support healthcare professionals to be the best they can be, we invest in our people by providing the skills, tools, and opportunities they need to thrive in their careers.

Skills

While skills can be developed, values are what truly matter. That's why we look for people who embody our core values:

• Entire buy in: Everyone has loyalty to our vision, values, culture, and the long-term goals of EMJ. We are committed to doing so in a positive and passionate way.
• Manage your own shit: We all need to be proactive and responsible for our own actions. This will lead to an inspiring place to work that we are all proud of.
• Going the extra mile: Always give your best performance, this will create a team that is different to anything else, full of hard working, gold medal winners.

Commitment to diversity:

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, American Medical Journal recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.