Associate Project Manager

Haymarket Media US; New York (NY); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive compensation package

Paid annual vacation

Comprehensive health plans

Job summary

A media company is seeking an Associate Project Manager to join their team in New York City. The ideal candidate will manage several projects at once and assure high-quality deliverables in the healthcare communications sector. Responsibilities include project planning, overseeing compliance with the Medical/Legal/Regulatory review process, and supporting the execution of various events. Candidates should have at least 2-3 years of project management experience and possess excellent organizational skills. Hybrid work schedule available.

Qualifications

• Minimum 2-3 years project management experience; agency experience a plus.
• Excellent organization and project planning skills with attention to detail.
• Familiarity with the AMA style manual and pharmaceutical regulatory environment.

Responsibilities

• Manage several projects at once using project management systems.
• Develop detailed project plans and handle client information.
• Facilitate the MLR submission process and ensure compliance.

Skills

Project management

Communication skills

Attention to detail

Interpersonal skills

Understanding of digital strategy

Tools

Workfront

Veeva Vault PromoMats

Job description

PRI, a division of Haymarket Media, is hiring an Associate Project Manager to join our growing team. We have offices based in NYC and Paramus, NJ, and offer a flexible hybrid work schedule.

Job Overview

The Associate Project Manager (APM) serves as the operational engine behind the delivery of high-impact healthcare communications. You will be responsible for the end-to-end execution of integrated programs, ranging from complex digital ecosystems (website development and marketing assets) to high-science medical communication initiatives, including peer‑to‑peer educational programs, scientific slide deck development, and advisory board logistics.

In this role, you will bridge the gap between creative innovation and scientific rigor. You will participate in tactical ideation while navigating the complexities of the Medical/Legal/Regulatory (MLR) review process, ensuring every deliverable is clinically accurate, on‑strategy, and compliant.

The position requires a proactive problem‑solver with a high sense of urgency and the professional presence to lead internal teams through shifting priorities. We are looking for a candidate who takes ownership of the “how” so our clients can focus on the “why,” ultimately delivering programs on time and on budget that drive clinical understanding and business growth.

Responsibilities

• Managing several projects at once via project management system (Workfront), managing all internal communications, tasks, and timelines across the complete project lifecycle with support from PMs and Sr. PMs
• Develop detailed project plans and collect client information for development
• Facilitate the Medical/Legal/Regulatory (MLR) submission process (e.g., Veeva Vault PromoMats or Zinc), ensuring all scientific references and annotations are prepared for client review
• Daily timeline maintenance to provide accurate picture of project resourcing needs; Coordinate with Scientific, Creative, and Editorial to align workflows with production timelines
• Schedules and facilitates internal status meetings and reviews, keeps PMs informed
• Ability to articulate needs and expectations clearly across multiple teams
• Building and maintaining strong internal relationships that will assist in smooth, on-time project development and execution
• Meeting consistently with internal teams to discuss timelines, assets, progress, and deliverables, including but not limited to:
• Scheduling and facilitating project‑related team meetings, requirement meetings, communicating status updates, delivering weekly status reports, and prelaunch quality checks
• Reinforce adherence to project timelines by working with Client Services and internal teams to meet milestone dates by their deadlines
• Support the planning and execution of live and virtual speaker bureau events, congresses, and expert consultant meetings
• Escalating potential project issues and delays to senior team leaders
• Unrelenting focus on high‑quality and error‑free deliverables throughout project lifecycle
• Successfully prioritize and execute tasks in a high‑pressure environment
• Assume other duties and responsibilities not specifically outlined herein, but which are logically and properly inherent to the position and can add value

Skills and Requirements

• Minimum 2-3 years project management experience; agency experience a plus
• Excellent organization and project planning skills, with a sharp attention to detail and ability to manage multiple projects simultaneously
• Strong interpersonal and communication skills
• Familiarity with the AMA (American Medical Association) style manual and the pharmaceutical regulatory environment
• Understanding of web development process and technologies, including waterfall and agile methodologies
• Understanding of the influence and interactions between business requirements, agency/client/third party dynamics and deliverables
• Experience with Veeva Vault PromoMats or similar pharmaceutical content management systems is highly preferred
• Experience in digital strategy, social media marketing, website development or usability principles is a plus

What We Offer

• A competitive compensation package
• Paid annual vacation, holiday and sick time off
• Comprehensive health plans including medical, dental and vision
• Competitive 401(k) investment options and generous company matching program
• Life insurance
• Employee referral awardsTraining opportunities through industry‑recognized programs
• A creative and passionate workplace and a fun, collaborative team environment
• Work from Anywhere benefit to ensure a work life balance

An equal opportunity employer, Haymarket Media does not discriminate in hiring or terms and conditions of employment because of an individual's race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status, or any other protected category recognized by state, federal, or local laws.