Project Coordinator - AMJ

EMJ - European Medical Journal; United States; On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Personal and professional growth

Premium benefits via ADP

On-site perks: breakfast, snacks, and—

Job summary

AMJ is seeking a Project Executive to oversee end-to-end project delivery, ensuring timelines, budgets, and quality standards are met while aligning with scientific and regulatory requirements.

The role involves coordinating with Editorial, Design, Sales, Marketing, and external contractors, maintaining detailed documentation, and supporting client success with proactive communication.

Qualifications

• You ideally have 1-2 years of experience as a project coordinator or client success executive.
• Clear, proactive communicator who can navigate client needs and internal priorities.
• Strong planning and prioritization skills across multiple concurrent projects.
• Rigor around deliverables, documentation, and deadlines.
• Skilled at building rapport and delivering a consistent client experience.

Responsibilities

• Support project delivery: Assist in coordinating the end‑to‑end delivery of projects (articles, infographics, podcasts, webinars), helping ensure timelines, budgets, and quality standards are met.
• Maintain client communication: Support day‑to‑day communication with clients, helping ensure clear updates, responsiveness, and positive working relationships.
• Support performance reporting: Assist in preparing project performance summaries and analytics to help demonstrate engagement and results to clients.
• Coordinate across teams: Work closely with Editorial, Design, Sales, Marketing, and external contractors to help ensure projects progress smoothly and deadlines are met.
• Ensure accuracy and organization: Maintain detailed project documentation, track progress, flag potential risks, and support process improvements.
• Contribute to team success: Support account activities, share project insights, and assist in identifying opportunities to improve delivery and client outcomes.

Skills

Communication

Planning & Organization

Quality & Detail Orientation

Relationship Management

Problem Solving

Adaptability

Strategic Awareness

Job description

As a Project Executive at AMJ, you’ll be at the heart of delivering a best-in-class experience for our clients. You'll oversee projects from start to finish, ensuring everything runs smoothly, meets scientific and regulatory standards, and delights our clients every step of the way.

Key Information:

• Salary: Up to $55,000

• Reports to: Vice President of Customer Success

• Employment Type: Full-Time

• Location: Hallandale Beach, FL (Full-Time, On-Site)

What We Offer:

• Personal and Professional Growth: A fast-paced environment with continuous learning and development.

• Premium benefits available through ADP, including; Comprehensive health insurance, life assurance, short‑term disability, and more.

• On‑Site Perks: Enjoy a well‑managed office setting with free breakfast, snacks, and organized events. Gym and pool access available for a fee.

What you'll do:

• Support project delivery: Assist in coordinating the end‑to‑end delivery of projects (articles, infographics, podcasts, webinars), helping ensure timelines, budgets, and quality standards are met.

• Maintain client communication: Support day‑to‑day communication with clients, helping ensure clear updates, responsiveness, and positive working relationships.

• Support performance reporting: Assist in preparing project performance summaries and analytics to help demonstrate engagement and results to clients.

• Coordinate across teams: Work closely with Editorial, Design, Sales, Marketing, and external contractors to help ensure projects progress smoothly and deadlines are met.

• Ensure accuracy and organization: Maintain detailed project documentation, track progress, flag potential risks, and support process improvements.

• Contribute to team success: Support account activities, share project insights, and assist in identifying opportunities to improve delivery and client outcomes.

Who you are:

• Experience: You ideally have 1-2 years of experience as a project coordinator or client success executive.

• Communication: Clear, proactive communicator who can navigate client needs and internal priorities

• Planning & Organization: Strong project management and prioritization skills across multiple concurrent projects

• Quality & Detail Orientation: Rigor around deliverables, documentation, and deadlines

• Relationship Management: Skilled at building rapport and delivering a consistent client experience

• Problem Solving: Solutions‑oriented, able to foresee and mitigate project risks

• Adaptability: Comfortable with ambiguity and evolving client needs

• Strategic Awareness: Understands client objectives and identifies opportunities to grow accounts

What's in it for you:

• Time to Recharge : 25 days' PTO plus 8 U.S. federal holidays.

• Wellbeing Support: 100% employer‑funded Aetna medical insurance and an Employee Assistance Programme (wellbeing, mental health, financial and legal support).

• Active Lifestyle: Enjoy a 1.5-hour gym lunch and access to a fitness centre, pool, changing facilities and on‑site parking (available for an additional fee).

• Referral Rewards: Earn a $2,000 bonus for successful employee referrals.

• Exclusive Perks : Access employee discounts through LifeMart .

• Buddy Programme: A dedicated buddy to support you from day one.

• Socials and Culture : Regular team socials and a collaborative, supportive environment.

• Fuel for Success: Free coffee, tea and fresh fruit in the office.

At AMJ, we believe in…

• Entire buy in: Everyone has loyalty to our vision, values, culture, and the long‑term goals of EMJ. We are committed to doing so in a positive and passionate way.

• Manage your own shit: We all need to be proactive and responsible for our own actions. This will lead to an inspiring place to work that we are all proud of.

• Going the extra mile: Always give your best performance, this will create a team that is different to anything else, full of hard working, gold medal winners.