Project Coordinator AEC

Ensis Corp; California; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

401(k)

Job summary

Ensis Corp's client, a California-based leading AEC firm in OC, seeks a Studio Project Coordinator to support senior leaders and PMs. This onsite role focuses on keeping fast-paced projects moving, maintaining documents, and ensuring smooth operations in a design-driven studio.

You will coordinate and track multiple architecture projects from start to finish, support proposals, prepare RFPs and fee memos, and organize contracts and correspondence.

Qualifications

• 2–5 years in project coordination or admin support in AEC.
• Proven project management capabilities and multitasking.
• Excellent writing, editing, and organizational abilities.

Responsibilities

• Coordinate and track multiple architecture projects from start to finish.
• Support proposal efforts and help format, edit, and finalize deliverables.
• Prepare and issue RFPs, subconsultant agreements, and fee memos.
• Organize and maintain key project documents, including contracts and correspondence.
• Attend project meetings and document action items and outcomes.
• Manage project trackers, logs, and SharePoint templates.
• Provide general admin and scheduling support to PMs and senior staff.

Skills

Project coordination

Admin support

Multitasking

Tools

Bluebeam

Newforma

Deltek

Job description

Our client—one of California’s leading AEC Firms, based in OC, with National & International reach and recognition is seeking a Studio Project Coordinator to support their growing team. You’ll work closely with senior leaders and project managers to help keep fast-paced projects moving, documents organized, and operations smooth.

PLEASE NOTE - MUST:

• Have Project Coordination or Project Management experience
• Be able and willing to work ONSITE 5 days per week in central OC
• Experience in AEC Industries extremely helpful

WHY JOIN US:

• Be part of a top-ranked, award-winning architecture firm
• Work in a collaborative, design-driven studio culture
• Excellent Comp & Great Benefits Full benefits (medical, dental, vision, life)
• Access career development, continuing education, and licensing support
• Save for the future with 401(k) and profit sharing
• Park free, commute easily, and enjoy a healthy & vibrant work environment
• Play a pivotal role on meaningful projects that shape the built environment

WHAT YOU'LL BE DOING:

• Coordinate and track multiple architecture projects from start to finish
• Support proposal efforts and help format, edit, and finalize deliverables
• Prepare and issue RFPs, subconsultant agreements, and fee memos
• Organize and maintain key project documents, including contracts and correspondence
• Attend project meetings and document action items and outcomes
• Manage project trackers, logs, and SharePoint templates
• Provide general admin and scheduling support to PMs and senior staff

WHAT YOU'LL NEED:

• 2–5 years in project coordination or admin support (AEC industry preferred)
• Proven project management capabilities and multitasking finesse
• Excellent writing, editing, and organizational abilities
• Proficiency in MS Office; familiarity with Bluebeam, Newforma, or Deltek is a plus
• Meticulous attention to detail and ability to manage competing deadlines
• Effective communicator who’s comfortable interacting across teams

Location: Central Orange County, CA | Onsite