Project Coordinator & Administrative Support for PMs

Newcomb & Boyd, LLP; Jacksonville (FL); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Hybrid work schedule

401(k) plan with company match

Employee and family events

Health and fitness programs

Additional benefits

Job summary

Newcomb & Boyd, LLP in Jacksonville, FL seeks a Project Coordinator/Administrative Assistant to join the Administrative Resources group. The role emphasizes self-initiative, accuracy, and teamwork in supporting project managers and office operations.

You will coordinate RFIs, submittals, travel, and site visits, while handling document control, proposals, and office logistics. A hybrid schedule and strong benefits accompany this long‑standing engineering firm.

Qualifications

• Demonstrated self-management and initiative in an administrative setting.
• Strong attention to detail and accuracy across tasks and records.
• Able to establish professional working relationships with staff and clients.

Responsibilities

• Coordinate projects with PMs, track RFIs and submittals during contract administration.
• Assign RFIs/submittals to team members and monitor deadlines.
• Upload documents to DocuSign and ensure Unanet entries are accurate.
• Support PMs with non-technical administrative tasks as needed.
• Assist with production and distribution of site visit reports.
• Process project specs using RIB SpecLink and assist with travel arrangements.

Skills

Self-initiative

Attention to detail

Service orientation

Relationship-building

Communication skills

MS Office proficiency

Tools

Microsoft Word

Outlook

Excel

Job description

Newcomb & Boyd, LLP in Jacksonville, FL seeks a Project Coordinator/Administrative Assistant to join the Administrative Resources group. The role emphasizes self-initiative, accuracy, and teamwork in supporting project managers and office operations.

You will coordinate RFIs, submittals, travel, and site visits, while handling document control, proposals, and office logistics. A hybrid schedule and strong benefits accompany this long‑standing engineering firm.