Impactful AEC Project Coordinator & Admin Lead

Newcomb; Jacksonville (FL); Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

Flexible, hybrid work schedule

401(k) plan with company match

Employee and family social events

Health and fitness programs

Additional benefits

Job summary

Newcomb & Boyd, a multi-discipline engineering firm in Jacksonville, Florida, is seeking a Project Coordinator/Administrative Assistant to join the firm’s Administrative Resources group in the Jacksonville office. The role requires strong self-initiative and attention to detail to support PMs and office operations.

You will coordinate RFIs and submittals, manage documents, assist with travel, events, onboarding, and collaborate with HR and IT to ensure smooth first days for new hires.

Qualifications

• 5+ years of experience in the AEC industry preferred.
• Proficiency with Microsoft Word, Outlook and Excel.
• Strong self-initiative and attention to detail.

Responsibilities

• Coordinate projects with PMs, track RFIs and submittals.
• Assign RFIs and submittals to project team members and monitor deadlines.
• Upload documents to DocuSign and update Unanet project database.
• Provide non-technical administrative support to PMs.
• Assist with production and distribution of site visit reports.
• Download documents from client and contractor sites.
• Edit proposals, reports, studies and letters.
• Book travel for staff (flights, hotels, cars).
• Collaborate with HR and IT to ensure smooth onboarding.
• Plan and execute office events and manage kitchen supplies.
• Coordinate with building management on access and parking.
• Send/receive mail and packages; maintain conference rooms.

Skills

Microsoft Word

Outlook

Excel

Communication

Tools

Unanet

Job description

Newcomb & Boyd, a multi-discipline engineering firm in Jacksonville, Florida, is seeking a Project Coordinator/Administrative Assistant to join the firm’s Administrative Resources group in the Jacksonville office. The role requires strong self-initiative and attention to detail to support PMs and office operations.

You will coordinate RFIs and submittals, manage documents, assist with travel, events, onboarding, and collaborate with HR and IT to ensure smooth first days for new hires.