Employee-Owned Project Coordinator (Florida)

Paycom; Town of Florida (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

William R. Nash in Florida is seeking a Project Coordinator to schedule appointments, provide information, and relieve project management of clerical work. The role relies on experience and judgment to plan and accomplish goals in a varied field.

Reporting to the VP of Operations, you will handle document control, submittals, permits, coordination with GCs and clients, inspections, billing, and maintenance manuals. The position emphasizes confidentiality, safety, and professional growth.

Qualifications

• Strong verbal and written communication skills.
• Proficiency in Microsoft Office, Excel, Bluebeam, and Pro Core.
• Knowledge and ability to coordinate with vendors.
• Excellent organizational skills and attention to detail.
• Self-starter with the ability to work independently or within a team environment.

Responsibilities

• Set up, obtain, and maintain all project documents.
• Manage submittal process; request and track insurance, notices, bonds.
• Coordinate with owners, GC offices, and clients to resolve issues as directed.
• Schedule inspections with building departments.
• Prepare Schedule of Values and perform AIA billing for GC work.
• Prepare partials and finals for WRN, subs, and vendors.
• Provide admin support to departments/offices; handle confidential tasks.
• Contribute to process improvements and safety compliance.

Skills

Communication skills

MS Office proficiency

Vendor coordination

Organizational skills

Independent / team work

Tools

Microsoft Office

Excel

Bluebeam

Pro Core

Job description

William R. Nash in Florida is seeking a Project Coordinator to schedule appointments, provide information, and relieve project management of clerical work. The role relies on experience and judgment to plan and accomplish goals in a varied field.

Reporting to the VP of Operations, you will handle document control, submittals, permits, coordination with GCs and clients, inspections, billing, and maintenance manuals. The position emphasizes confidentiality, safety, and professional growth.