Project Coordinator/Administrative Receptionist

Beaty Masonry; Albuquerque (NM); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

100% employee premiums paid for health

401(k) retirement plan

Employee Assistance Program

Paid Time Off (PTO) hours based on-ten

Job summary

Beaty Masonry Company LLC in Albuquerque, NM is seeking a reliable Project Coordinator who will also handle administrative and receptionist duties in our busy office. This role supports the project management team and ensures smooth daily operations.

Ideal candidates have a high school diploma, construction admin experience, strong Excel skills, and familiarity with Sage Timberline, Procore, and related tools. A proactive, multitasking mindset is essential.

Qualifications

• High school diploma or GED equivalent required.
• At least one year of administrative experience in the construction industry preferred.
• Proficiency in Microsoft Excel; familiarity with Sage Timberline, Document Imaging, Textura, Procore is a plus.
• Spanish-speaking candidates are encouraged to apply.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent communication skills, both verbal and written.
• Flexibility and ability to multitask in a fast-paced environment.
• A positive, team-oriented attitude with a strong work ethic and initiative.
• Ability to work independently while managing time efficiently.

Responsibilities

• Administrative Support: data entry, duplicate/distribute materials, compose/edit documentation.
• Document Management: upload/organize drawings and construction documents; manage emails.
• Reception & Front Desk: greet visitors, answer calls, maintain professional appearance, manage mail.

Skills

Microsoft Excel

Organizational skills

Communication skills

Education

High school diploma or GED

Tools

Sage Timberline

Document Imaging

Textura

Procore

Job description

We are seeking a reliable and proactive Project Coordinator who will also handle administrative and receptionist duties in our busy Albuquerque office. This role is essential for ensuring smooth office operations and supporting our project management team.

Key Responsibilities:

• Administrative Support:
• Perform data entry tasks with accuracy and attention to detail.
• Duplicate and distribute materials as needed.
• Compose, type, and edit correspondence, reports, memoranda, and other documentation.
• Develop and maintain office forms and procedures to enhance operational efficiency.
• Support administrative tasks and special projects as assigned.
• Document Management:
• Upload and organize drawings and construction documents efficiently.
• Monitor and manage email communications, ensuring timely responses.

• Reception & Communication:
• Manage the central telephone system, directing calls appropriately and maintaining updated phone lists.
• Greet and assist visitors and guests in a friendly and outgoing manner, addressing inquiries in person and via telephone, and referring them to the appropriate personnel or department when necessary.
• Maintain a professional appearance by dressing in business casual attire.
• Front Desk Operations:
• Operate and maintain front desk equipment, ensuring all machines are functional.
• Keep the centralized copier room neat and organized, and ensure that supplies are replenished as needed.
• Prepare and distribute outgoing mail (regular and express), and sort incoming mail for distribution.

Qualifications:

• High school diploma or GED equivalent required.
• At least one year of administrative experience in the construction industry preferred.
• Proficiency in Microsoft Excel; familiarity with additional software (Sage Timberline, Document Imaging, Textura, Procore) is a plus.
• Spanish-speaking candidates are encouraged to apply.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent communication skills, both verbal and written.
• Flexibility and ability to multitask in a fast-paced environment.
• A positive, team-oriented attitude with a strong work ethic and initiative.
• Ability to work independently while managing time efficiently.

Workplace Benefits:

• 100% employee premiums paid by Beaty Masonry Company for medical, dental, and vision coverage.
• 401(k) retirement plan.
• Employee Assistance Program.
• Paid Time Off (PTO) hours based on tenure with the company.

Additional Information:

We are a drug-free workplace, and candidates must pass a drug test if offered the position.

Company Overview:

Beaty Masonry Company LLC is a leading provider in the construction industry. We are committed to fostering a diverse and inclusive workplace. As an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer, we welcome applicants from all backgrounds.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person