Administrative Project Coordinator

Fashion Institute of Design & Merchandising; Albuquerque, Northern (NM, KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

HDR in Albuquerque is seeking a Receptionist/Administrative Project Coordinator to be the first point of engagement for visitors and staff. You will support multiple Project Managers, manage documents, and coordinate meetings and logistics for ongoing projects.

The role requires an Associate degree or equivalent experience, at least 1 year in a related role, and proficiency in Word and Excel. Ideal candidates are organized, professional, and aligned with HDR's employee‑owned culture.

Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 year related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee‑owned culture is a must

Responsibilities

• Provide exceptional service to our internal and external clients, enhancing their experience
• Answer and direct phone calls, greet employees and visitors, schedule conference calls, and distribute incoming faxes and mail
• Apply company QA guidelines and procedures for project document management
• Work with multiple Project Managers and project teams as needed
• Assist Project Manager with project development, initiation, planning, execution, and closeout activities
• Produce, proofread, format, organize and maintain written materials such as project guides, meeting minutes, invoices and reports
• Facilitate contract and fee review
• Order insurance and monitor insurance certificates
• Facilitate subconsultant procurement process
• Process and reconcile invoices and prepare purchase requisitions
• Coordinate meetings and presentations
• Create and maintain paper and electronic files
• Assist with and coordinate meetings, including arranging office catering events
• Prioritize tasks calmly and maintain organized work flow
• Maintain office supplies and place orders
• Manage deliveries and liaise with vendors
• Assist administrative staff as needed
• Perform other duties as needed

Skills

Microsoft Word

Microsoft Excel

Education

Associate degree or equivalent experience

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?
Watch Our Story: ' https://www.hdrinc.com/our-story'

As the Albuquerque office Receptionist/Administrative Project Coordinator you will be the first point of engagement for all visitors and staff arriving to the office. In the role of Administrative Project Coordinator/Receptionist, we’ll count on you to:

• Provide exceptional service to our internal and external clients, your role to enhance their experience
• Answer and direct phone calls, deliver messages, greet employees and visitors, schedule conference calls, and distribute incoming faxes and mail
• Apply company quality assurance guidelines and procedures for project document management
• Work with multiple Project Managers and project teams as needed
• Assist Project Manager with a variety of project development, initiation, planning, execution, and closeout activities
• Produce, proofread, format, organize and/or maintain a variety of written materials such as project guides, meeting minutes, project invoices, numerical data, reports, project specifications, correspondence and other documentation
• Facilitate contract and fee review
• Order insurance and monitor insurance certificates
• Facilitate subconsultant procurement process
• Processes and reconcile invoices and prepare purchase requisitions following procurement procedures
• Assist with and help coordinate meetings and presentations
• Create and maintain paper and electronic files
• Apply company quality assurance guidelines and procedures for project document management
• Assist with and help coordinate meetings and presentations, includes arranging office catering events
• Work with multiple Project Managers and project teams as needed
• Assist with project guides, project reviews, project invoices and expense reports as needed
• Prioritize tasks in a calm and organized manner
• Maintain office supplies and place orders as needed
• Manage deliveries (FedEx, UPS, Courier, etc.) coming in, going out including preparation of packages getting sent out
• Serve as the liaison between third party vendors (building management, parking, suppliers, etc.)
• Assist administrative staff as needed
• Perform other duties as needed

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee‑owned culture is a must

What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.
Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Industry

Water

Schedule

Full-time

Employee Status

Regular

BusinessClass : Marketing and Admin

Job Posting

Sep 10, 2026

At HDR, we are committed to the principles of employment equity.

We are an affirmative Action and Equal Opportunity Employe r.

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

We design solutions to the world's greatest challenges. We'realways looking for great talent to join our global teams.