Project Coordinator / Administrative Assistant

ADP, Inc.; Clearwater (FL); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Short Term Disability

Long Term Disability

PTO

Holiday Pay

401k

Job summary

Thomas Sign and Awning in Clearwater, FL is seeking an entry-level Project Coordinator / Administrative Assistant to support the sales team and project managers from sale through installation. This role requires strong communication, organization, and problem-solving to coordinate multi-location projects, assist with administrative tasks, and deliver excellent customer service.

You will interact with customers and subcontractors, track progress, and help keep projects on schedule.

Qualifications

• Entry level administrative position; learning path for advancement.
• Experience in the sign industry, manufacturing or construction is helpful but not required.
• Proficiency with Windows and MS Office including Access, Adobe and Smartsheet.

Responsibilities

• Assist project manager with various projects from sale through installations.
• Provide support to project managers on multi-location projects.
• Communicate with customers and respond to inquiries regarding products and services.
• Track project status and communicate with customers and internal personnel.
• Coordinate with subcontractors and service technicians in remote locations as needed.
• Coordinate with departments to ensure customer satisfaction.
• Provide excellent customer service in a professional manner.

Skills

High level of communication skills

Sign industry knowledge

MS Office suite

Well organized and efficient

Customer service excellence

Multi-location project coordination

Tools

Smartsheet

Access

Adobe

Windows OS

CRM software

Job description

Project Coordinator / Administrative Assistant

Project Coordinator / Administrative Assistant

Thomas Sign and Awning in Clearwater, Florida, creates brands that get businesses noticed and tower over the competition! We are looking for a Project Coordinator to join our project management team. The Project Coordinator will work directly with the sales team and the project managers to ensure customer satisfaction and oversee the completion of projects.

This is an entry level administrative position that allows the opportunity to learn the business and clears the path for advancement within the company.

Job Description

• Assist project manager with various projects, from sale through completed installations.


• Provide support to project managers on multi-location projects.


• Communicate with customers and respond to inquiries regarding products and services.


• Assist Project Manager with tracking the status of projects and communicating with both customers and internal personnel.


• Communicate with subcontractors and service technicians in remote locations, as needed.


• Coordinate with appropriate departments to ensure customer satisfaction.


• Provide excellent customer service in a highly professional manner.

Skills

• High level of communication skills


• Experience in the sign industry, manufacturing or construction helpful but not required


• Computer skills, preferably Windows and MS Office including Access, Adobe and Smartsheet


• Well organized and efficient


• Ability to analyze a variety of situations and effectively solve problems


• Assist with coordination of projects simultaneously


• Able to build solid \"partner\" relationships with Project Managers and Sales Staff.

Candidates with experience as an Administrative Assistant are encouraged to apply.

Benefits include: Medical, Dental, Vision, Short Term & Long-Term Disability, PTO, Holiday Pay, 401k