Project Coordinator: Admin & Delivery Support

Convergint; St. Rose (LA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental & Vision Plan

Life insurance & Disability Plan

401K Matching Plan

Tuition reimbursement

Paid parental leave

Vehicle reimbursement plan or company

Job summary

Convergint is seeking a full-time Project Coordinator to support the local office and project delivery. You will assist with administration across multiple installation projects and work with project managers to ensure on-time, on-budget results.

You will manage project data, communicate with clients, and maintain records to enable successful project turnover and post-install support as Convergint grows.

Qualifications

• Education: High School/GED or equivalent.
• Preferred experience: 1–3 years administrative support or office management.
• Ability to work independently and as part of a team.

Responsibilities

• Assist with project delivery and administration of multiple installation projects throughout their life cycle.
• Work with multiple Project Managers to ensure project delivery meets clients' expectations and is completed on time and within budget.
• Administer project setup in financial system, project management application.
• Act as central information source by maintaining, communicating, and distributing project details in conjunction with company and client requirements.
• Follow up daily with project team members on uncompleted tasks and open issue logs.
• Document actions in project management application.
• Update project status with client on a regular basis.
• Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
• Use the financial system to monitor budget, actual project cost and cost commitments.
• Coordinate with other business areas such as Sales, Service, and Safety relating to project activities.
• Organize, administer, and maintain electronic and hard copy filing systems in accordance with Convergint's record retention policies and procedures.
• Prepare Purchase Orders for project materials and coordinate orders with purchasing department.
• Work with Warehouse, Project Managers, Field Supervisors and Engineering for active tracking of material orders, delivery dates, and reconciliation of project material in warehouse.
• Prepare project invoices and work with the Project Managers and Accounts Receivable team with analysis and tracking of client invoices.
• Assist with project closeout documentation and project turnover to Service team for warranty and post-installation support.

Skills

Independent work

Team player

Communication

Attention to detail

Customer focus

Microsoft Office

Organizational skills

Initiative

Analytical ability

Collaboration

Education

High School/GED or equivalent

Tools

Microsoft Office

Job description

Convergint is seeking a full-time Project Coordinator to support the local office and project delivery. You will assist with administration across multiple installation projects and work with project managers to ensure on-time, on-budget results.

You will manage project data, communicate with clients, and maintain records to enable successful project turnover and post-install support as Convergint grows.