Project Coordinator 2 - Pasadena, TX

VetJobs; Pasadena (TX); On-site; USD 39,000 - 51,000; Full time

Benefits offered by this job

Competitive pay

Paid training

Global advancement opportunities

Company vehicle

Referral bonuses

Comprehensive benefits

Medical insurance

Dental insurance

Vision insurance

Health Savings Account

Life insurance

401(k) with company match

Disability insurance

Employee assistance program

Wellness program

Job summary

Johnson Controls in Pasadena, TX is seeking a detail‑oriented coordinator to support installation contracts and financial processes. You will handle AP/AR activities, update schedules, and assist with billings and invoicing in a busy, on‑site environment.

Ideal candidates have a high school diploma or GED with 2–3 years of related experience, strong communication skills, and proficiency in Word, Excel, ACCESS, and basic accounting tools. A 401(k), health benefits, and training are offered.

Qualifications

• High school diploma or equivalent required, plus 2 to 3 years of related work experience, preferably within a technical work environment.
• Must have strong interpersonal skills to effectively communicate with both internal and external clients.
• Must be able to handle multiple projects, tasks and issues with tact, cooperation, and persistence.
• Proficient with Microsoft Word, Excel, ACCESS, Desktop Publishing and Internet business applications.
• Ability to perform work independently with strong organization and attention to detail.

Responsibilities

• Track and provide direct support for the installation contract business.
• Participate in accounts receivable, accounts payable and financial activities such as scheduling, revenue goals, billings, collections, and subcontract processing.
• Provide back up customer call handling and administrative support.
• Update project/labor schedules as required by the project owner.
• Run query reports, research and reconcile costs related to labor, materials and expenses.

Skills

Interpersonal skills

Multitasking

Prioritization

Word

Excel

Access

Desktop Publishing

Internet applications

Education

High school diploma or GED

Associate’s degree preferred

Tools

Desktop Publishing

Job description

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Johnson Controls, a global leader in thermal management, mission‑critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education.

For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry‑leading field organization, we elevate customer performance, turn goals into real‑world results and help move society forward.

What We Offer:

• Competitive Starting Pay
• Paid Training
• Global Advancement Opportunities
• Company Vehicle (as applicable)
• Referral Bonuses
• Comprehensive Benefits
• Medical/Dental/Vision insurance
• Health Savings Account (HSA)
• Life Insurance
• 401(k) savings plan with company match
• Short-Term and Long-Term Disability
• Employee Assistance Program
• Wellness Program
• And More!

What you will do

• Under direct supervision, tracks and provides direct support for the installation contract business.
• Actively participates in accounts receivable, accounts payable and financial activities, such as contract scheduling, revenue goals, billings, collections, and subcontract processing.
• Provides back up customer call handling, as needed.
• Provides administrative, day to day support in the operational areas.

How you will do it

• Answers any customer/subcontractors inquiries and resolves or escalates customer issues, as appropriate.
• Updates project/labor schedules as required by project owner.
• Runs query reports, researches and reconciles unaligned costs, such as labor hours, material purchases, expenses and other operations related transactions.
• Performs necessary cost transfers.
• Prepare and submit billings.
• Completes any additional documentation required for billing, i.e. certified payroll.
• Reconciliation of accounts payable exceptions as necessary.
• Assist installation teams as needed to reach revenue goals, which may include contacting vendors.
• Researches, resolves or escalates accounts receivable disputes as outlined in the escalation process.
• Works with Accounts Receivables contact to assist with resolution of A/R issues. Determines appropriate actions for timely resolution.
• If needed, will interact with Customer to resolve receivable issues.
• Processes invoice credits and rebills, as necessary.
• Proactively contacts customers ensure customer satisfaction and a commitment to pay.
• Maintains notes within appropriate systems.
• Updates and retains customer account information related to special billing conditions, tax status, invoice approval contacts, billing addresses and special billing rates up‑to‑date.
• Support subcontract process including insuring all documentation has been provided to meet safety requirements and any bonds are received and lien wavers are provided per contract requirements.
• Assist COAs in resolution of issues.

Minimum Education Required

High School/GED

Additional Qualifications/Responsibilities

Required

• High school diploma or equivalent required, plus 2 to 3 years of related work experience, preferably within a technical work environment.
• Must have strong interpersonal skills to effectively communicate with both internal and external clients.
• Must have the ability to simultaneously handle a large and diverse number of projects, tasks and issues with tact, cooperation, and persistence.
• Ability to prioritize work activities based upon financial impact to desired business goals.
• Must have proficient computer skills within the following applications: Microsoft Word, Excel, ACCESS, Desktop Publishing and Internet business application usage.
• Must demonstrate the ability to perform work independently and demonstrate solid organizational and attention to detail skills.

Preferred

• Associate’s degree preferred.
• Experience and/or basic project accounting or costing principals is desired.

HIRING HOURLY RANGE: $28 - $37 (Hourly rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) This position includes a competitive benefits package. The posted salary range reflects the target compensation for this role.

City*: Pasadena

State*: Texas

Job_Category: Project Management

Job Code: Coordinator Coordinator

Affiliate Sponsor: Johnson Controls