Project Coordinator

Johnson Controls, Inc.; United States; On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

Johnson Controls is seeking an Operations Administrative Support professional to assist Construction Managers and Project Managers with coordination and documentation for install base projects, including ordering equipment for fire alarm, suppression, and sprinkler systems.

The role involves daily office tasks, contract maintenance, scheduling, and proactive communication with customers and sales representatives.

Qualifications

• Proficient in Microsoft Windows, Word, Excel, Power Point.
• Knowledge of ACE, OASys, Job Cost Systems.
• Valid driver's license with a good driving record.
• High School diploma or equivalent.
• Ability to multi-task and prioritize among assignments with a strong adherence to deadlines.
• Excellent verbal and written communication skills.
• Must be organized, detail oriented and self-motivating.
• Must Pass a pre-employment background check and drugs screen.
• Positive attitude required.
• Punctual and Accountable.
• Experience dealing with customers.

Responsibilities

• Upload and maintain Projects and Contracts via Job Design/BBI.
• Monitor status of small projects (fire alarm, suppression, sprinkler).
• Communicate with customers and sales reps as to when material and/or labor is required.
• Ensure that required engineering is performed to meet customer expectations.
• Coordinate with TIS supervisor and/or construction manager customer’s labor requirements.
• Order equipment, ensure that customer receives material when needed.
• Report to department managers project status.
• Process change orders, releasing equipment, filing, Certificate of Insurance, Warranty Letters.
• Billing of projects; compiling back-ups such as Certified Payroll, work tickets etc.
• Handling customer/contract disputes as needed.
• Coordinate delivery of equipment to the jobsite
• Coordinate delivery of close-out documents
• Creation of purchase orders for subcontractors
• Procurement and verification of project schedules
• Attend work in progress meetings
• Tracking of project RFI’s, change orders and other pertinent documentation
• Coordination/Follow Ups with Sales Team regarding project bookings; releasing of jobs from COE/Credit holds etc.
• Assist with Accounts Receivable (AR)
• Act as the facilitator and point-person for information sharing between OTC, District, and select customers as directed by ACSM
• Support Dispute Resolution in resolving disputes when requested by the AR Collectors or the Dispute team.
• Contact customers when identified as necessary as part of DMS or for very simple reasons.

Skills

Verbal and written communication

Multi-tasking

Organized/Detail oriented

Punctual/Accountable

Customer experience

Education

High School diploma or equivalent

Associates Degree preferred

Tools

ACE

OASys

Job Cost Systems

Microsoft Office (Word, Excel, PowerPoint)

Job description

Johnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education.

For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help move society forward.

What you will do:

• Responsibilities include but are not limitedtoassistingtheConstruction Managers and Project Managers with coordination/ documentation, ordering of equipment for Install base projects including day-to-day general office duties as assigned for firealarm,suppressionandsprinkler.

How you will do it:

• Operations Administrative Support uploading and Maintaining Projects and Contracts via Job Design/ BBI
• Monitor status of small projects (fire alarm, suppression, sprinkler)
• Communicate with customers and sale reps as to when material and/or labor isrequired.
• Ensure that required engineering is performed to meetcustomerexpectations.
• Coordinate with TIS supervisor and/or construction manager customer’slaborrequirements.
• Order equipment, ensure that customer receives materialwhenneeded.
• Report to department managers project status.
• Processchangeorders,releasing equipment, filing, Certificate of Insurance, Warranty Letters
• Billing of projects; compiling back-ups such as Certified Payroll, work tickets etc.
• Handling customer/ contract disputes as needed.
• Coordinate delivery of equipment to the jobsite
• Coordinate delivery ofclose-outdocuments
• Creation of purchase orders for subcontractors
• Procurement and verification of project schedules
• Attend work inprogressmeetings.
• Tracking of project RFI’s, change orders and otherpertinentdocumentation.
• Coordination/ Follow Ups with SalesTeamregardingprojectbookings; releasing of jobs from COE/ Credit holds etc.
• Assist with Accounts Receivable (AR)
• Act as the facilitator and point-person for information sharing between OTC, District, and select customers as directed byACSM
• Support Dispute Resolution in resolving disputes when requested by the AR Collectors or the Dispute team.
• Contact customers when identified as necessary as part of DMS or forverysimplereasons.

Required

• Proficient in Microsoft Windows, Word, EXCEL, Power Point
• Knowledge of ACE,OASys, Job Cost Systems
• Valid driver's license witha gooddrivingrecord
• High School diploma or equivalent
• Ability to multi-task and prioritize among assignments with a strong adherencetodeadlines.
• Excellent verbal and written communication skills
• Must be organized, detail oriented andself-motivating.
• Must Pass a pre-employment background check anddrugscreen
• Positive Attitudea must
• Punctual and Accountable
• Experience dealing withcustomers

Preferred

• AssociatesDegreepreferred
• 3 to 5 years of related experience
• Experience in a high-volume, customer service–oriented position
• Electrical/ Construction industry experience ishelpful

HIRING HOURLY RANGE: $23-$32 (Hourly rate to be determined by the education, experience,knowledge, skills, and abilities of the applicant, internal equity, and alignment with marketdata.) This position includes a competitive benefits package. The posted salary range reflectsthe target compensation for this role. However, we recognize that exceptional candidatesmay bring unique skills and experiences that exceed the typical profile. If you believe yourbackground warrants consideration beyond the stated range, we encourage you to apply. Tosupport an efficient and fair hiring process, we may use technology assisted tools, includingartificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions areultimately made by human reviewers. For details, please visit the About Us tab on theJohnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us

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Johnson Controls International plc. is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability or any other characteristic protected by law. To view more information about your equal opportunity and non-discrimination rights as a candidate, visit EEO is the Law . If you are an individual with a disability and you require an accommodation during the application process, please visit here .