Project Coordinator

Johnson Controls, Inc.; Town of Florida (NY); On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

Johnson Controls, Inc. is seeking a Customer Operations Associate to help manage HVAC installation contracts on site at Miramar and Fort Lauderdale. You will support accounts receivable and payable, billings, and subcontract processing while assisting project/bookings coordination and material shipping.

The role requires 1–2 years of related experience, strong interpersonal skills, and proficiency with MS Office. Onsite full-time with a competitive benefits package is offered.

Qualifications

• Must have 1–2 years of related work experience in service/sales/technical environments.
• Experience with accounts payable and accounts receivable.
• Ability to manage multiple projects and tasks with tact and persistence.
• Strong typing and financial data handling skills with attention to accuracy.

Responsibilities

• Track and support HVAC installation contract activities, including billing and collections.
• Prepare and submit monthly billings and related documentation (lien waivers, payroll docs).
• Manage A/R disputes and coordinate with customers for timely resolutions.
• Assist with subcontract processing and PO issuance per contract requirements.
• Coordinate project bookings, shipping, receiving, and material cataloging.
• Provide day-to-day operations administration support as needed.

Skills

Interpersonal communication

Multi-tasking

Attention to detail

Education

High School diploma or equivalent

Associate degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Access

Job description

This role will be based onsite at our Miramar and Fort Lauderdale locations.

Johnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education.

For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help move society forward.

What you will do

The Customer Operations Associate, under direct supervision, tracks and provides support for the HVAC installation contract business. Actively participates in accounts receivable, accounts payable and financial activities, such as contract scheduling, revenue recognition, billings, collections, and subcontract processing. Provides administrative, day to day support in the operational areas of the business including material shipping, receiving, and cataloging.

How you will do it

• Works with project owners to update project cost schedules as required monthly.
• Assist installation team with project cost and revenue tracking to reach revenue goals.
• Runs query reports, researches, and reconciles unaligned costs, such as labor hours, material purchases, expenses, and other operations related transactions. Performs cost transfers as necessary.
• Answers any customer/subcontractors’ inquiries and resolves or escalates customer issues as appropriate.
• Prepare and submit monthly billings to Customers. Completes any additional documentation required for billing, i.e. special pay applications, lien waiver, certified payroll, etc.
• Works with accounts receivables contacts to assist with resolution of A/R disputes. Researches and determines appropriate actions and escalation for timely resolution of disputes. Incudes necessary interaction with Customers to resolve receivable issues and confirm commitment to pay.
• Processes invoice credits and rebills, as necessary. Maintains billing and collection notes within appropriate systems.
• Supports the subcontract process including issuing subcontract documentation and Purchase Orders, ensuring all documentation has been provided and received per contract requirements.
• Manage accounts payable invoicing and reconciliation of accounts payable exceptions and subcontractor PO invoicing issues as necessary.
• Coordination and support to Sales Team to review and submit project bookings and all required booking documentation, facilitates the release of the project booking from MBC, addresses any booking holds, and returns signed contract documentation to Customers.
• Coordinate with project owners, factory, and subcontractors with receiving and shipping material including cataloging all incoming and outgoing material and providing reporting documentation.
• Provide additional operations administration support, as required.

Required

• One to two years of related work experience, preferably within a service / sales, or technical work environment.
• Must have strong interpersonal skills to effectively communicate with both internal and external clients.
• Experience accounts payable and accounts receivables.
• Must have the ability to simultaneously handle a large and diverse number of projects, tasks and issues with tact, cooperation, and persistence.
• Ability to prioritize work activities based upon financial impact to desired business goals.
• Must have proficient computer skills within the following applications: Microsoft Word, Excel, Outlook, Access, and Internet business application usage.
• Must demonstrate the ability to perform work independently and demonstrate solid organizational, strong analytical skills and attention to detail skills.
• Position is onsite full time.
• High School diploma or equivalent

Preferred

• Associate degree preferred.
• Experience and/or basic project accounting or costing principals is desired.

HIRING HOURLY RANGE

$23.00 - $32.00 (Hourly rate to be determined by the education, experience, knowledge,skills, and abilities of the applicant, internal equity, location and alignment with market data.) This positionincludes a competitive benefits package. For details, please visit the About Us tab on the Johnson ControlsCareers site at https://jobs.johnsoncontrols.com/about-us