HVAC Project Coordinator

Johnson Controls, Inc.; Corpus Christi, Northern (TX, KY); Hybrid; USD 32,000 - 41,000; Full time

Benefits offered by this job

Competitive benefits package

Career development opportunities

Job summary

Johnson Controls, Inc. is seeking a detail‑oriented administrator to support installation contract billing, AR/AP, and related financial activities. The role involves handling invoice processing, billing documentation, and subcontract coordination to help achieve revenue goals.

Under direct supervision, you will assist with scheduling, reporting, and ensuring accurate cost transfers. Strong communication with internal teams and external customers is essential for timely payments and project

Qualifications

• High school diploma or equivalent required, plus 2–3 years of related work experience.
• Experience and/or basic project accounting or costing principals is desired.
• Must have strong interpersonal skills to communicate with internal and external clients.
• Ability to handle multiple projects and tasks with tact, cooperation and persistence.
• Proficient with Word, Excel, ACCESS, Desktop Publishing and Internet applications.

Responsibilities

• Track and support installation contract business in accounts receivable/payable and billing processes.
• Provide back-up customer call handling and daily operational support.
• Update project/labor schedules and run query reports for cost reconciliation.
• Prepare and submit billings and related documentation (e.g. certified payroll).
• Assist COAs and subcontract process to meet safety requirements and lien waivers where needed.
• Proactively contact customers to ensure satisfaction and timely payment.

Skills

Interpersonal communication

Time management

Prioritization

Attention to detail

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Word

Microsoft Excel

ACCESS

Desktop Publishing

Internet applications

Job description

About us

Johnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education.

For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help move society forward.

What you will do:

Under direct supervision, tracks and provides direct support for the installation contract business. Actively participates in accounts receivable, accounts payable and financial activities, such as contract scheduling, revenue goals, billings, collections, and subcontract processing. Provides back-up customer call handling, as needed. Provides administrative, day-to-day support in the operational areas.

How you will do it:

• Answers any customer/subcontractors inquiries and resolves or escalates customer issues, as appropriate.
• Updates project/labor schedules as required by project owner.
• Runs query reports, researches and reconciles unaligned costs, such as labor hours, material purchases, expenses and other operations related transactions.
• Performs necessary cost transfers.
• Prepare and submit billings.
• Completes any additional documentation required for billing, i.e. certified payroll.
• Reconciliation of accounts payable exceptions as necessary.
• Assist installation teams as needed to reach revenue goals, which may include contacting vendors.
• Researches, resolves or escalates accounts receivable disputes as outlined in the escalation process.
• Works with Accounts Receivables contact to assist with resolution of A/R issues. Determines appropriate actions for timely resolution.
• If needed, will interact with Customer to resolve receivable issues.
• Processes invoice credits and rebills, as necessary.
• Proactively contacts customers ensure customer satisfaction and a commitment to pay.
• Maintains notes within appropriate systems.
• Updates and retains customer account information related to special billing conditions, tax status, invoice approval contacts, billing addresses and special billing rates up-to-date.
• Support subcontract process including insuring all documentation has been provided to meet safety requirements and any bonds are received and lien wavers are provided per contract requirements.
• Assist COAs in resolution of issues.
• Provide additional operations administration support, as required.

What we look for:

Required

• High school diploma or equivalent required, plus 2 to 3 years of related work experience, preferably within a technical work environment.
• Experience and/or basic project accounting or costing principals is desired.
• Must have strong interpersonal skills to effectively communicate with both internal and external clients.
• Must have the ability to simultaneously handle a large and diverse number of projects, tasks and issues with tact, cooperation, and persistence.
• Ability to prioritize work activities based upon financial impact to desired business goals.
• Must have proficient computer skills within the following applications: Microsoft Word, Excel, ACCESS, Desktop Publishing and Internet business application usage.
• Must demonstrate the ability to perform work independently and demonstrate solid organizational and attention to detail skills.

Preferred

• Associate’s degree preferred.

HIRING HOURLY RANGE: $23-30 (Hourly rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.)

• This position includes a competitive benefits package.

The posted salary range reflects the target compensation for this role. However, we recognize that exceptional candidates may bring unique skills and experiences that exceed the typical profile. If you believe your background warrants consideration beyond the stated range, we encourage you to apply. To support an efficient and fair hiring process, we may use technology assisted tools, including artificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions are ultimately made by human reviewers. For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us