Project Coordinator 1

Johnson Controls, Inc.; Tampa (FL); On-site; USD 28,000 - 37,000; Full time

Benefits offered by this job

Competitive Starting Pay

Paid Training

Global Advancement Opportunities

Company Vehicle (as applicable)

Referral Bonuses

Comprehensive Benefits

Medical/Dental/Vision insurance

Health Savings Account (HSA)

Life Insurance

401(k) savings plan with company match

Short-Term and Long-Term Disability

Employee Assistance Program

Wellness Program

Job summary

Johnson Controls, Inc. is seeking an administrative professional to support the installation contract business under direct supervision. You will participate in accounts receivable, accounts payable and billing activities while assisting the installation teams to meet revenue goals.

You will handle customer inquiries, update schedules, run cost reports, and ensure timely billing with proper documentation. The role requires multitasking, strong communication, and attention to detail.

Qualifications

• High school diploma or equivalent required, plus 2-3 years of related work experience.
• Must have strong interpersonal skills to communicate with internal and external clients.
• Ability to manage a large and diverse number of projects, tasks and issues with tact and persistence.
• Associate’s degree preferred.
• Experience and/or basic project accounting or costing principles is desired.

Responsibilities

• Support installation contract business under supervision; assist accounts receivable, accounts payable and billing activities.
• Back up customer call handling as needed.
• Update project/labor schedules as required by project owner.
• Run query reports and reconcile costs, such as labor hours, material purchases and expenses.
• Prepare and submit billings; complete documentation for billing such as certified payroll.
• Assist with accounts payable exceptions and resolve AR issues as needed.

Skills

Interpersonal skills

Multitasking

Prioritization

Microsoft Word

Excel

ACCESS

Desktop Publishing

Internet applications

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Word suite

Job description

COMPANY OVERVIEW:

Johnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education.

For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help move society forward.

What we Offer:

Competitive Starting Pay

Paid Training

Global Advancement Opportunities

Company Vehicle (as applicable)

Referral Bonuses

Comprehensive Benefits

• Medical/Dental/Visioninsurance


• Health Savings Account (HSA)


• Life Insurance


• 401(k) savings plan with company match


• Short-Term and Long-Term Disability


• Employee Assistance Program


• Wellness Program


• And More!

What you will do

Underdirect supervision, tracks and provides direct support for the installation contract business. Activelyparticipatesin accounts receivable, accounts payable and financial activities, such as contract scheduling, revenue goals, billings, collections, and subcontract processing. Providesback upcustomer call handling, as needed. Provides administrative,day to daysupport inthe operationalareas.

How you will do it

• Answers any customer/subcontractorsinquiries and resolves or escalates customer issues, asappropriate.


• Updates project/labor schedules as required by project owner.


• Runs query reports, researches and reconciles unaligned costs, such as labor hours, material purchases,expensesand other operations related transactions.


• Performs necessary cost transfers.


• Prepare andsubmitbillings.


• Completes anyadditionaldocumentationrequiredfor billing,i.e.certified payroll.


• Reconciliation of accounts payableexceptionsas necessary.


• Assistinstallation teams as needed to reach revenue goals, which may include contacting vendors.


• Researches,resolvesor escalatesaccountsreceivable disputes as outlined in the escalation process.


• Works with Accounts Receivables contact toassistwith resolution of A/R issues.Determinesappropriate actionsfortimelyresolution.


• If needed,willinteract with Customer to resolve receivable issues.


• Processes invoice credits andrebills, as necessary.


• Proactively contacts customersensurecustomer satisfaction and a commitment to pay.


• Maintains notes withinappropriate systems.


• Updates andretainscustomer account information related to special billing conditions, tax status, invoice approval contacts, billingaddressesand special billing ratesup-to-date.


• Support subcontractprocessincludinginsuringall documentation has been provided to meet safetyrequirementsand any bonds arereceivedand lien wavers are provided per contract requirements.


• Assist COAs in resolution of issues.


• Provideadditionaloperations administration support, asrequired.

What we look for Required

High school diploma or equivalent required, plus 2to3years of related work experience, preferably within a technical work environment.

Must have strong interpersonal skills to effectively communicate with both internal and external clients.

• Must have the ability to simultaneously handle a large and diverse number of projects, tasks and issues with tact, cooperation, and persistence.


• Ability to prioritize work activities based uponfinancial impacttodesired business goals.


• Must have proficient computer skills within the following applications: Microsoft Word, Excel, ACCESS, DesktopPublishingand Internet business application usage.


• Mustdemonstratethe ability to perform work independently anddemonstratesolid organizational and attention to detail skills.


• Preferred


• Associate’s degree preferred.


• Experience and/or basic project accounting or costing principals is desired.

HIRING HOURLY RANGE: $20 - $27 (Hourly rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) This position includes a competitive benefits package. The posted salary range reflects the target compensation for this role. However, we recognize that exceptional candidates may bring unique skills and experiences that exceed the typical profile. To support an efficient and fair hiring process, we may use technology assisted tools, including artificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions are ultimately made by human reviewers. For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us.