Project Coordinator 2

Sciens Building Solutions; Arbutus (MD); On-site; USD 55,000 - 75,000; Full time

Job summary

Sciens Building Solutions is seeking a Project Coordinator to support fire and security project teams. You will work with project managers, field technicians, and other team members to ensure projects are completed on time and within budget.

The role involves tracking project documents, submittals, schedules, change orders, billing, and deliveries, with a strong focus on customer satisfaction and smooth handovers between departments.

Qualifications

• High school diploma or equivalent.
• 1-2 years of construction administrative assistant experience preferred.
• Intermediate Microsoft Office skills required.
• Excellent customer service and follow up skills.
• Strong organizational skills and ability to work independently.

Responsibilities

• Prepare registration and pre-qualification, bid documents, bond orders, project documents, and closeouts.
• Create and track project submittal packages.
• Provide support to sales and operations teams.
• Coordinate daily schedule changes to address customer and company needs.
• Track and report on change orders and project closeouts.
• Assist with project billing and status reviews.
• Assist with material requisition, tracking, and delivery.
• Coordinate and maintain project material delivery schedule.
• Maintain log of back ordered material with expected delivery dates.
• Coordinate between solutions and service departments to ensure smooth handover of projects.
• Maintain a master list of company-supplied tools for each solutions technician.
• Coordinate with purchasing for replacement or additional tools.
• Assist operations manager with accounts receivable issues.
• Track and submit for Project Permits.
• Participate in monthly WIP meetings and take notes and distribute action items.
• Assist with various administrative tasks as needed.

Skills

Customer service

Organizational skills

Communication skills

Decision making

Independent work

Positive attitude

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

THE POSITION IN A NUTSHELL

Sciens Building Solutions is seeking a Project Coordinator responsible for supporting our fire and security project businesses. Working with project managers, field technicians, and other team members, this role will help ensure that projects are completed on time and on budget. The Project Coordinator will track and document various elements of our projects while focusing on achieving a high level of customer satisfaction.

WHAT YOU'LL BE DOING (and doing well!)

• Preparation of registration and pre-qualification, bid documents, bond orders, project documents, and project closeouts.
• Creation and tracking of project submittal packages.
• Provide support to both sales and operations teams.
• Coordinate daily schedule changes to address customer and company needs.
• Track and report on change orders and project closeouts.
• Assist with project billing and status reviews.
• Assist project manager with material requisition, tracking, and delivery.
• Coordinate and maintain project material delivery schedule.
• Maintain a log of back ordered material with expected deliver dates.
• Coordinate between solutions and service departments to ensure a smooth handover of projects.
• Maintain a master list of company-supplied tools for each solutions technician.
• Coordinate with purchasing for any replacement or additional tools required.
• Assist operations manager with accounts receivable issues.
• Track and submit for Project Permits.
• Participate in monthly WIP meetings and take notes and distribute action items.
• Assist with various administrative tasks as needed.

What We Like About You

• High school diploma or equivalent.
• 1-2 years of construction administrative assistant experience preferred.
• Intermediate computer skills, including Microsoft Office, required.
• Excellent customer service and follow up skills.
• Strong organizational skills.
• Possess sound decision-making skills.
• Ability to encourage and motivate people with a positive attitude.
• Ability to encourage and motivate people with a positive attitude.
• Strong communication and reading skills, along with excellent organizational abilities.
• Ability to complete projects independently.
• Reliable transportation, driver's license, insurance.

What We're Bringing To The Table

• Competitive salary based on qualifications.
• Paid time off plan and holidays.
• 401(k) matching.
• Short term and long-term disability.
• Medical, dental, and vision plans with options.
• Life insurance.
• Professional career development opportunities.
• Tuition reimbursement.