Project Coordinator 2

Sciens Orlando LLC; Orlando (FL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Paid time off

401(k) matching

Medical, dental, and vision plans

Tuition reimbursement

Job summary

Sciens Orlando LLC in Florida is seeking a Project Coordinator to support fire and security project businesses. Your responsibilities will include tracking project progress, coordinating schedules, and facilitating communications between teams.

The ideal candidate should possess strong organizational skills and have 1–2 years of relevant experience in a project coordination or construction administrative role. A competitive salary and benefits such as paid time off and 401(k) matching are offered.

Qualifications

• 1–2 years of construction administrative assistant experience preferred.
• Excellent customer service and follow-up skills.
• Strong organizational skills.

Responsibilities

• Preparation of registration and pre-qualification bid documents.
• Creation and tracking of project submittal packages.
• Coordinate daily schedule changes to address customer needs.

Skills

Customer service

Organizational skills

Communication

Decision-making

Microsoft Office

Education

High school diploma or equivalent

Job description

The Position in a Nutshell

Sciens Building Solutions is seeking a Project Coordinator responsible for supporting our fire and security project businesses. Working with project managers, field technicians, and other team members, this role will help ensure that projects are completed on time and on budget. The Project Coordinator will track and document various elements of our projects while focusing on achieving a high level of customer satisfaction.

What You'll Be Doing

• Preparation of registration and pre-qualification, bid documents, bond orders, project documents, and project closeouts.
• Creation and tracking of project submittal packages.
• Provide support to both sales and operations teams.
• Coordinate daily schedule changes to address customer and company needs.
• Track and report on change orders and project closeouts.
• Assist with project billing and status reviews.
• Assist project manager with material requisition, tracking, and delivery.
• Coordinate and maintain project material delivery schedule.
• Maintain a log of back ordered material with expected delivery dates.
• Coordinate between solutions and service departments to ensure a smooth handover of projects.
• Maintain a master list of company-supplied tools for each solutions technician.
• Coordinate with purchasing for any replacement or additional tools required.
• Assist operations manager with accounts receivable issues.
• Track and submit for Project Permits.
• Participate in monthly WIP meetings and take notes and distribute action items.
• Assist with various administrative tasks as needed.

What We Like About You

• High school diploma or equivalent.
• 1–2 years of construction administrative assistant experience preferred.
• Intermediate computer skills, including Microsoft Office required.
• Excellent customer service and follow-up skills.
• Strong organizational skills.
• Possess sound decision-making skills.
• Ability to encourage and motivate people with a positive attitude.
• Ability to elevate difficult inquiries or problems to managers.
• Strong communication and reading skills, along with excellent organizational abilities.
• Ability to complete projects independently.
• Reliable transportation, driver’s license, insurance.

What We're Bringing to the Table

• Competitive salary based on qualifications.
• Paid time off plan and holidays.
• 401(k) matching.
• Short-term and long-term disability.
• Medical, dental, and vision plans with options.
• Life insurance.
• Professional career development opportunities.
• Tuition reimbursement.