Project Coordinator

Zohorecruit; Wayzata (MN); On-site; USD 65,000 - 75,000; Full time

Job summary

Zohorecruit is seeking a highly organized Project Coordinator to support security assessments and remediation across acquired sites, coordinating across security, technology, and business teams to align with Client's security standards.

The role focuses on tracking actions, maintaining momentum across multiple workstreams, and delivering concise status updates while ensuring accountability and timely follow-up.

Qualifications

• 2 years of experience coordinating cross-functional projects or initiatives.
• Strong organizational skills with excellent attention to detail and follow-through.
• Proven ability to manage multiple activities, stakeholders, priorities, and deadlines.
• Experience maintaining project plans, action logs, RAID logs, schedules, or similar PM documentation.
• Excellent written and verbal communication skills.
• Ability to facilitate meetings and translate discussions into clear decisions, actions, owners, and next steps.

Responsibilities

• Coordinate assessment and remediation activities across acquired business sites.
• Manage cross-functional activities involving technical, security, infrastructure, and business stakeholders.
• Develop and maintain project plans, action trackers, remediation logs, schedules, and status reporting.
• Track assessment activities, findings, decisions, dependencies, risks, and remediation actions through completion.
• Establish owners and target dates for actions and consistently follow up to drive accountability.
• Schedule and facilitate working sessions, stakeholder discussions, and project status meetings.
• Document decisions, action items, owners, and next steps and ensure timely follow-through.
• Escalate risks, blockers, or overdue actions to leadership when necessary.

Skills

Cross-functional coordination

Organizational skills

Project management

Communication

Meeting facilitation

Stakeholder management

Job description

We are seeking a highly organized and proactive Project Coordinator to support the assessment of acquired business sites and remediation of gaps to ensure infrastructure, technology, and related processes align with Client's security standards.

This role will coordinate activities across security, technology, infrastructure, and business teams to ensure assessments progress, findings are documented, remediation activities are tracked, and stakeholders remain aligned.

The Project Coordinator will be responsible for maintaining momentum across multiple workstreams by tracking actions, identifying gaps and dependencies, driving follow-up, and ensuring owners are accountable for agreed-upon activities.

The ideal candidate is detail-oriented, comfortable working in an ambiguous and evolving environment, and able to bring structure and discipline to complex cross-functional initiatives.

Key Responsibilities

• Coordinate assessment and remediation activities across acquired business sites.
• Manage cross-functional activities involving technical, security, infrastructure, and business stakeholders.
• Develop and maintain project plans, action trackers, remediation logs, schedules, and status reporting.
• Track assessment activities, findings, decisions, dependencies, risks, and remediation actions through completion.
• Establish clear owners and target dates for actions and consistently follow up to drive accountability.
• Coordinate discovery activities required to understand current-state security compliance at acquired locations.
• Identify missing information, unresolved questions, gaps, and dependencies that could prevent assessments or remediation activities from progressing.
• Schedule and facilitate working sessions, stakeholder discussions, and project status meetings.
• Document decisions, action items, owners, and next steps and ensure timely follow-through.
• Work with technical teams and subject-matter experts to understand remediation requirements and translate them into trackable activities.
• Maintain visibility into progress across multiple sites and workstreams and proactively escalates risks, blockers, overdue actions, or decisions requiring leadership attention.
• Prepare concise project status updates highlighting progress, upcoming activities, risks, decisions, and areas requiring attention.
• Help establish consistent processes and documentation for assessment and remediation efforts across acquired businesses.

Required Qualifications

• 2 year’s work experience coordinating cross-functional projects or initiatives.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Proven ability to manage multiple activities, stakeholders, priorities, and deadlines simultaneously.
• Experience maintaining project plans, action logs, RAID logs, schedules, or other project management documentation.
• Excellent written and verbal communication skills.
• Ability to facilitate meetings and translate discussions into clear decisions, actions, owners, and next steps.
• Ability to work effectively with both technical and non-technical stakeholders.
• Proficiency with common project management and collaboration tools.

Preferred Qualifications:

• Experience supporting cybersecurity, information security, infrastructure, technology, risk, compliance, or remediation programs.
• Experience supporting mergers, acquisitions, integrations, or acquired business environments.
• Familiarity with security assessments, compliance requirements, risk remediation, or technology discovery activities.

The successful candidate will be someone who:

• Creates structure from ambiguity and determines what needs to happen next.
• Owns the follow-through, not just the meeting or tracker.
• Drives accountability while building positive working relationships.
• Notices what is missing and asks the questions needed to keep discovery moving.
• Connects the dots across teams, activities, dependencies, and decisions.
• Communicates clearly and concisely, particularly when highlighting risks or escalating blockers.
• Stays ahead of the work rather than waiting for stakeholders to identify next steps.