Project Coordinator

JobDiva, Inc.; Wayzata (MN); Hybrid; USD 36,000 - 40,000; Part time

Benefits offered by this job

Medical, Vision, Dental

401k Plan

Job summary

JobDiva, Inc. in Wayzata, MN is seeking a project-focused Coordinator for a 7-month contract. Hybrid schedule includes three days onsite and two days remote. The role supports site assessments, remediation alignment with security standards, and multi-team coordination across security, technology, and operations.

The ideal candidate brings strong organization, cross-functional collaboration, and meticulous PM documentation skills to drive progress and accountability across multiple workstreams.

Qualifications

• Strong organizational focus with attention to detail and follow-through.
• Ability to manage multiple activities, stakeholders, priorities and deadlines.
• Experience maintaining project plans, action logs, RAID logs, schedules, or similar PM docs.
• Excellent written and verbal communication skills.
• Ability to facilitate meetings and translate discussions into clear decisions and actions.
• Ability to work with both technical and non-technical stakeholders.
• Proficiency with common project management and collaboration tools.
• Creates structure from ambiguity and drives follow-through.

Responsibilities

• Coordinate assessment and remediation activities across acquired business sites.
• Manage cross-functional activities involving technical, security, infrastructure, and business stakeholders.
• Develop and maintain project plans, action trackers, remediation logs, schedules, and status updates.
• Track activities, findings, decisions, dependencies, risks, and remediation actions through completion.
• Establish clear owners and target dates for actions and follow up to drive accountability.
• Coordinate discovery to understand current-state security compliance at sites.
• Schedule and facilitate working sessions and status meetings.
• Document decisions, action items, owners, and next steps with timely follow-through.
• Work with technical teams to translate remediation requirements into trackable tasks.

Skills

Organizational skills

Multi-tasking

Project management docs

Communication

Meeting facilitation

Cross-functional collaboration

PM tools proficiency

Structure from ambiguity

Accountability

Risk awareness

Tools

MS Office

PM software

RAID logs

Action trackers

Job description

Project Coordinator

Location: Wayzata, MN

Onsite Flexibility: Hybrid - 3 days onsite, 2 days remote

Contract Details

• Position Type: Contract
• Contract Duration: 7 months
• Pay Rate: $26.00-$29.00 / Hour (USD)
• Shift / Schedule: Flexible - 7:00 AM-4:00 PM or 8:00 AM-5:00 PM
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

We are seeking a highly organized and proactive Project Coordinator to support the assessment of acquired business sites and remediation of gaps to ensure infrastructure, technology, and related processes align with clients' security standards. This role will coordinate activities across security, technology, infrastructure, and business teams to ensure assessments progress, findings are documented, remediation activities are tracked, and stakeholders remain aligned. The Project Coordinator will be responsible for maintaining momentum across multiple workstreams by tracking actions, identifying gaps and dependencies, driving follow-up, and ensuring owners are accountable for agreed-upon activities. The ideal candidate is detail-oriented, comfortable working in an ambiguous and evolving environment, and able to bring structure and discipline to complex cross-functional initiatives.

Key Responsibilities

• Coordinate assessment and remediation activities across acquired business sites.
• Manage cross-functional activities involving technical, security, infrastructure, and business stakeholders.
• Develop and maintain project plans, action trackers, remediation logs, schedules, and status reporting.
• Track assessment activities, findings, decisions, dependencies, risks, and remediation actions through completion.
• Establish clear owners and target dates for actions and consistently follow up to drive accountability.
• Coordinate discovery activities required to understand current-state security compliance at acquired locations.
• Identify missing information, unresolved questions, gaps, and dependencies that could prevent assessments or remediation activities from progressing.
• Schedule and facilitate working sessions, stakeholder discussions, and project status meetings.
• Document decisions, action items, owners, and next steps and ensure timely follow-through.
• Work with technical teams and subject-matter experts to understand remediation requirements and translate them into trackable activities.
• Maintain visibility into progress across multiple sites and workstreams and proactively elevate risks, blockers, overdue actions, or decisions requiring leadership attention.
• Prepare concise project status updates highlighting progress, upcoming activities, risks, decisions, and areas requiring attention.
• Help establish consistent processes and documentation for assessment and remediation efforts across acquired businesses.

Required Skills

• Strong organizational skills with exceptional attention to detail and follow-through.
• Proven ability to manage multiple activities, stakeholders, priorities, and deadlines simultaneously.
• Experience maintaining project plans, action logs, RAID logs, schedules, or other project management documentation.
• Excellent written and verbal communication skills.
• Ability to facilitate meetings and translate discussions into clear decisions, actions, owners, and next steps.
• Ability to work effectively with both technical and non-technical stakeholders.
• Proficiency with common project management and collaboration tools.
• Creates structure from ambiguity and determines what needs to happen next.
• Owns the follow-through, not just the meeting or tracker.
• Drives accountability while building positive working relationships.
• Notices what is missing and asks the questions needed to keep discovery moving.
• Connects the dots across teams, activities, dependencies, and decisions.
• Communicates clearly and concisely, particularly when highlighting risks or escalating blockers.
• Stays ahead of the work rather than waiting for stakeholders to identify next steps.

Preferred Skills

• Experience supporting cybersecurity, information security, infrastructure, technology, risk, compliance, or remediation programs.
• Experience supporting mergers, acquisitions, integrations, or acquired business environments.
• Familiarity with security assessments, compliance requirements, risk remediation, or technology discovery activities.

Required Experience

• 2 years of work experience coordinating cross-functional projects or initiatives.

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

This client is a global food and agriculture company delivering sustainable ingredients and industrial products across international markets, employing professionals in supply chain, technology, compliance, project management, and operations roles worldwide.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-15199

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