Security Project Coordinator

Covestic Inc; California (MO); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Covestic Inc. is seeking a capable Project Coordinator to manage real-time schedules, track dependencies, and maintain dashboards for multiple security workstreams. You will coordinate meetings, capture detailed minutes, and support governance documentation in a nationwide remote setting.

The role requires 3–5 years of coordination experience, proficiency with Asana/Jira/Smartsheet, and strong collaboration across teams in a managed services environment. Apply to join a results-driven PM team.

Qualifications

• 3-5 years of project coordination or administrative project support experience.
• Proven proficiency with enterprise project management tools (e.g., Asana, Smartsheet, Jira) and collaboration suites (e.g., Google Workspace, MS Office).
• Demonstrated ability to maintain complex project schedules, log updates, and track dependencies to preserve milestone velocity.
• Strong experience coordinating meetings, developing agendas, and capturing high-quality minutes and RAID log items.
• Experience in a managed service, consulting, or staff augmentation model.

Responsibilities

• Update and maintain real-time project schedules, task lists, milestone trackers, and action item logs across multiple security workstreams using designated project management software (e.g., Asana).
• Track cross-functional project dependencies, monitor progress timelines, and maintain team RAID logs to flag at-risk milestones to the Project Manager.
• Update project dashboards and reporting tools with current operational data for visibility into pipeline health.
• Monitor outstanding project deliverables and follow up with stakeholders to ensure tasks are completed within timelines.

Skills

Project coordination

Milestone tracking

Meeting logistics

Data organization

Education

Bachelor's degree in Business Administration or related field

Tools

Asana

Smartsheet

Jira

Google Workspace

MS Office

Job description

Location & Remote Flexibility
While this job posting lists a specific state to meet platform requirements, this is a 100% nationwide remote position. We encourage qualified candidates located anywhere within the United States to apply!

Responsibilities

Project Tracking & Velocity

• Update and maintain real-time project schedules, task lists, milestone trackers, and action item logs across multiple security workstreams using designated project management software (e.g., Asana).
• Track cross-functional project dependencies, monitor progress timelines, and maintain team RAID logs (Risks, Assumptions, Issues, Dependencies) to proactively flag at-risk milestones to the Project Manager.
• Update project dashboards and reporting tools with current operational data, leveraging project management software and basic data visualization tools to provide ongoing visibility into pipeline health.
• Monitor outstanding project deliverables and follow up with tactical stakeholders to ensure project tasks are completed within agreed-upon timelines.

Meeting Coordination & Administration

• Coordinate schedules and logistics for project meetings, working group sessions, and project milestone reviews under the direction of team leadership.
• Prepare detailed meeting agendas, capture clear meeting minutes, and document critical action items (AIs) and decision logs for timely distribution to project stakeholders.
• Provide administrative support for the team's centralized intake pipeline, assisting with the initial organization of incoming project requests.

Documentation Governance & Audit Readiness

• Maintain project documentation, change records, and deviation reports in organized, controlled, and easily accessible enterprise repositories (e.g., Google Workspace, team portals).
• Ensure ongoing project artifacts, meeting minutes, and compliance deliverables are continuously validated, complete, and structured to satisfy internal and external regulatory audit requirements.
• Assist in collecting, compiling, and organizing raw project metrics and performance data to support the preparation of Monthly Readouts and Quarterly Business Reviews (QBRs).
• Provide formatting and compilation support for project briefings, slide decks, and status reports to ensure alignment with organizational standards and branding parameters.

Minimum Qualifications

• 3-5 years of professional experience in project coordination or administrative project support roles, preferably within corporate security, operations, or highly matrixed technology environments.
• Demonstrated proficiency with enterprise project management tracking systems (e.g., Asana, Smartsheet, Jira) and collaboration suites (e.g., Google Workspace, MS Office).
• Proven track record of successfully maintaining complex project schedules, logging task updates, and tracking cross-functional project dependencies to preserve milestone velocity.
• Strong experience orchestrating meeting logistics, developing structured agendas, and rapidly capturing high-quality, actionable meeting minutes and RAID log items.
• Capability to organize raw data, track performance metrics, and consistently update status-reporting frameworks or progress dashboards.
• Experience working successfully within a managed service, consulting, or staff augmentation model.
• Associate's or Bachelor's degree in Business Administration, Project Management, or a related field, or equivalent practical experience.

Preferred Qualifications

• CAPM (Certified Associate in Project Management) certification or completed academic coursework in formal project management methodologies (Agile, Waterfall).
• Foundational familiarity with corporate security concepts, governance terminology, or compliance workflows.
• Practical exposure to data visualization or dashboard maintenance tools (e.g., Tableau, Power BI, Looker Studio/Google Data Studio).

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