Project Coordinator

Mindlance; Virginia (MN); On-site; USD 50,971 - 53,726; Full time

Job summary

A leading staffing agency in the United States is seeking a Project Coordinator/Process Manager to ensure effective project execution and streamline processes. The successful candidate will possess strong organizational skills, exemplary communication abilities, and the confidence to address challenges in timelines or deliverables. Responsibilities include managing project activities, improving internal processes, and maintaining documentation. This role is ideal for detail-oriented individuals with a collaborative mindset. Competitive pay range is offered.

Qualifications

• Strong attention to detail with focus on accuracy and quality.
• Excellent documentation skills, including SOPs, process maps, and status reports.
• Clear and effective verbal and written communication skills.
• Ability to collaborate effectively with cross-functional teams.
• Confident in providing constructive pushback and managing stakeholder expectations.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate project activities, timelines, and deliverables to ensure smooth execution.
• Manage and improve internal processes to enhance efficiency and consistency.
• Create, maintain, and update project documentation, process flows, and reports.
• Act as a central point of communication between stakeholders, teams, and leadership.
• Track action items, dependencies, and risks, and follow up to ensure closure.
• Push back constructively on teams when requirements or timelines are at risk.
• Facilitate meetings, capture minutes, and ensure alignment on next steps.
• Support change management and ensure processes are followed across teams.

Skills

Attention to detail

Documentation skills

Verbal communication

Written communication

Collaboration

Organizational skills

Time-management

Tools

Jira

Confluence

Asana

MS Project

Job description

This range is provided by Mindlance. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$37.00/hr - $39.00/hr

Direct message the job poster from Mindlance

Position: Project Coordinator/Process Manager

Duration: 12+ Months (possible extensions)

Job Description: We are seeking a detail-oriented and proactive Project Coordinator/Process Manager to support project execution, streamline processes, and ensure effective collaboration across teams. This role requires strong organizational skills, clear communication, and the confidence to challenge timelines or deliverables when needed to maintain quality and efficiency.

Key Responsibilities:

• Coordinate project activities, timelines, and deliverables to ensure smooth execution
• Manage and improve internal processes to enhance efficiency and consistency
• Create, maintain, and update project documentation, process flows, and reports
• Act as a central point of communication between stakeholders, teams, and leadership
• Track action items, dependencies, and risks, and follow up to ensure closure
• Push back constructively on teams when requirements, timelines, or quality standards are at risk
• Facilitate meetings, capture minutes, and ensure alignment on next steps
• Support change management and ensure processes are followed across teams

Required Skills & Qualifications:

• Strong attention to detail with a focus on accuracy and quality
• Excellent documentation skills, including SOPs, process maps, and status reports
• Clear and effective verbal and written communication skills
• Ability to collaborate effectively with cross-functional teams
• Confident in providing constructive pushback and managing stakeholder expectations
• Strong organizational and time-management skills
• Ability to manage multiple priorities in a fast-paced environment.

Preferred Qualifications:

• Experience in project coordination, process management, or operations roles
• Familiarity with project management tools (e.g., Jira, Confluence, Asana, MS Project)
• Experience working in cross-functional or matrixed team environments.

What We’re Looking For:

• A team player with a collaborative mindset
• Someone who can balance diplomacy with assertiveness
• A process-driven individual who thrives on clarity, structure, and accountability.

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”

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