Project Coordinator

Advantage Technical; Boston (MA); On-site; USD 61,992 - 67,502; Full time

Benefits offered by this job

401(k)

Vision insurance

Medical insurance

Job summary

A leading staffing agency in Boston is seeking an experienced Project Coordinator to support project managers with essential administrative and operational tasks. You'll coordinate project schedules, manage documentation, and facilitate communication among teams and stakeholders. The ideal candidate holds a Bachelor's degree and has 2–3 years of relevant experience. Benefits include medical and vision insurance, and a 401(k). Work is contract-based with mid-senior level expectations.

Qualifications

• 2–3 years of experience in project coordination or administrative roles.
• Strong ability to multitask, prioritize, and work under tight deadlines.
• Accurate and thorough with documentation, budgeting, and risk tracking.

Responsibilities

• Assist in developing project schedules, budgets, and deliverables.
• Manage administrative tasks such as invoices and expense documentation.
• Schedule and coordinate project meetings and prepare agendas.

Skills

Organizational Skills

Communication

Problem-Solving

Education

Bachelor’s degree in Business, Communications, Project Management, or a related field

Tools

Microsoft Office (Word, Excel, Outlook)

MS Project

Smartsheet

Job description

This range is provided by Advantage Technical. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$45.00/hr - $49.00/hr

The Project Coordinator plays a key role in supporting project managers by handling administrative and operational tasks to ensure projects are delivered on time, within budget, and aligned with scope. This role serves as a central liaison between internal teams, stakeholders, and clients.

Key Responsibilities

Project Planning & Coordination

• Assist in developing project schedules, budgets, scope statements, and deliverables
• Coordinate resource allocation, including personnel, equipment, and materials
• Support project managers in organizing workflows and maintaining project structure

Administrative Support

• Manage administrative and bookkeeping tasks such as invoices, purchase orders, budgets, spreadsheets, and expense documentation
• Maintain project documentation and ensure proper version control
• Oversee project-related paperwork and organizational systems

Stakeholder Communication & Meetings

• Schedule and coordinate project meetings
• Prepare agendas, meeting materials, and minutes
• Act as a liaison between team members, clients, vendors, and stakeholders
• Provide regular project updates and ensure alignment across all parties

Progress Monitoring & Reporting

• Track project milestones, schedules, and deliverablesIdentify potential issues or risks and elevate concerns as needed
• Monitor risk registers and support mitigation efforts
• Generate status reports and deliver detailed updates to project managers and stakeholders

Required Qualifications

• Bachelor’s degree in Business, Communications, Project Management, or a related field
• 2–3 years of experience in project coordination or administrative roles
• Strong ability to multitask, prioritize, and work under tight deadlines

Core Skills & Competencies

Organizational Skills

• Skilled in managing schedules, deadlines, documentation, and logistical details

Communication

• Strong verbal, written, and presentation abilities
• Comfortable engaging with diverse stakeholders

Technical Proficiency

• Proficient in Microsoft Office (Word, Excel, Outlook)
• Familiarity with project management tools such as MS Project or Smartsheet

Attention to Detail

• Accurate and thorough with documentation, budgeting, and risk tracking

Problem-Solving

• Proactive in identifying challenges and proposing solutions

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• Project Management

Industries

• Medical Equipment Manufacturing

Benefits

• 401(k)
• Vision insurance
• Medical insurance

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