Coordinator-Communications and Recognition

Eisenhower Medical Center; United States; On-site; USD 33,000 - 50,000; Full time

Job summary

Eisenhower Health Foundation seeks a Communications Specialist to support marketing materials, donor recognition programs, and publishing efforts. You will coordinate with vendors and facilities to produce personalized donor presentations and maintain over 1,000 naming opportunities.

Requirements include a high school diploma and 3 years in marketing or public relations. The role reports to the Communications Director-Foundation and operates within Eisenhower Health's Foundation team.

Qualifications

• Education: High school diploma, GED or higher.
• Experience: Three (3) years in marketing, communications, design, digital, or public relations.

Responsibilities

• Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and report suspected violations.
• Assists with organizing the creation, design, development, and publishing of Eisenhower Health Foundation marketing materials.
• Assists in writing, publishing, and producing recognition and communication materials for Eisenhower Foundation.
• Maintains over 1,000 naming opportunities, including production, installation, and coordination with vendors and facilities.
• Uses an understanding of the Major Gift Officer’s jobs and methods of operation to deliver concepts and individualized recognition plans for donors by researching content.
• Coordinates with designers, vendors, and facilities to ensure timely and accurate recognition installation. This includes internal and external naming opportunities, donor panels, and plaques.
• Edits and proofreads content for accuracy, clarity, and consistency.
• Assures cost-effectiveness of all communications materials.
• Identifies and coordinates various creative resources (e.g., photographers, graphic artists, printers, sign makers, promotional material suppliers) in producing a wide variety of communications projects.
• Coordinates video and photo assignments performed by outside vendors, supplies images in support of various publications.
• Coordinates multi-phase projects and balances multiple concurrent priorities.
• Holds vendors accountable for timely service and quality.
• Keeps donor files up to date and files appropriate correspondence for each donor/prospect.
• Prepares purchase orders, check requests, and reconciles invoices.
• Performs concise data entry relating to recognition and file maintenance in Foundation database.
• Maintains awareness and proficiency in current trends and practices in fundraising and healthcare issues; develops and maintains an acute awareness of the interests, needs, and sensitivities among the Foundation's audiences.
• Conducts research on relevant topics and trends to inform content strategy.
• Organizes and writes information in a clear and concise manner, emphasizing Associated Press style.
• Supports special events including the Foundation’s involvement in externally sponsored or community events.
• Performs other duties as assigned.

Skills

Adaptability

Coordination

Vendor relations

Interpersonal comms

AP style writing

Time management

Teamwork

Independent work

Attention to detail

Microsoft Office

Education

High school diploma, GED or higher

Tools

Microsoft Office Suite

Job description

Default Work Shift: Day (United States of America) Hours: 40

Salary range: $23.97 - $36.42

Schedule: Full Time Shift Hours: 8

Department: Foundation

Job Objective

Maintains over 1,000 naming recognition opportunities, including production, installation, and coordination with vendors and facilities. Assists in the creation, development, and publishing of Eisenhower Health Foundation marketing materials. Researches attractive opportunities of recognition for personalized donor presentations.

Job Description

Education: Required: High school diploma, GED or higher level degree

Licensure/Certification: N/A

Experience: Required: Three (3) years of experience in marketing, communications, design, digital, or public relations

Reports To: Communications Director-Foundation

Supervises: N/A

Ages of Patients: N/A

Blood Borne Pathogens: Minimal/No Potential

Skills, Knowledge, Abilities

Ability to adapt quickly to changing priorities and unexpected situations

Ability to collect and coordinate information from a wide variety of internal and external resources

Ability to establish and maintain professional rapport with staff and vendors over the production of materials within the agreed deadlines, specifications and budget

Ability to interact effectively and collaboratively with all levels of the organization and with many diverse internal and external audiences and resources

Ability to maintain a consistent high level of accuracy while remaining efficient and highly productive

Ability to maintain high degree of confidentiality

Ability to organize and write information in a clear and concise manner, emphasizing Associated Press style

Ability to prioritize tasks and manage time efficiently to meet deadlines

Ability to use Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications

Ability to work independently and as a team member

Basic understanding of budgeting, planning, and timelines

Essential Responsibilities

1. Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and report suspected violations.
2. Assists with organizing the creation, design, development, and publishing of Eisenhower Health Foundation marketing materials.
3. Assists in writing, publishing, and producing recognition and communication materials for Eisenhower Foundation.
4. Maintains over 1,000 naming opportunities, including production, installation, and coordination with vendors and facilities.
5. Uses an understanding of the Major Gift Officer’s jobs and methods of operation to deliver concepts and individualized recognition plans for donors by researching content.
6. Coordinates with designers, vendors, and facilities to ensure timely and accurate recognition installation. This includes internal and external naming opportunities, donor panels, and plaques.
7. Edits and proofreads content for accuracy, clarity, and consistency.
8. Assures cost-effectiveness of all communications materials.
9. Identifies and coordinates various creative resources (e.g., photographers, graphic artists, printers, sign makers, promotional material suppliers) in producing a wide variety of communications projects.
10. Coordinates video and photo assignments performed by outside vendors, supplies images in support of various publications.
11. Coordinates multi-phase projects and balances multiple concurrent priorities.
12. Holds vendors accountable for timely service and quality.
13. Keeps donor files up to date and files appropriate correspondence for each donor/prospect.
14. Prepares purchase orders, check requests, and reconciles invoices.
15. Performs concise data entry relating to recognition and file maintenance in Foundation database.
16. Maintains awareness and proficiency in current trends and practices in fundraising and healthcare issues (including political and technological); develops and maintains an acute awareness of the interests, needs, and sensitivities among the Foundation's various audiences.
17. Conducts research on relevant topics and trends to inform content strategy.
18. Organizes and writes information in a clear and concise manner, emphasizing Associated Press style.
19. Supports special events including the Foundation’s involvement in externally sponsored or community events.
20. Performs other duties as assigned.

Welcome to Eisenhower Health Careers! Eisenhower has been a leader in health care for the Coachella Valley since we opened our medical center in 1971. Since then, we’ve been growing steadily, adding services, capabilities and facilities to anticipate and meet the needs of our expanding area. Today, the Eisenhower name extends far beyond the state‑of-the-art care we deliver at the hospital.