Project Coordinator-Center for Professional Development

Eisenhower Medical Center; Rancho Mirage (CA); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Benefits package

Matched retirement plan

Job summary

Eisenhower Health seeks an administrative professional to support executives and staff by managing calendars, coordinating meetings, handling correspondence, and preparing materials. This role requires strong communication, confidentiality, and proficiency with Microsoft Office and scheduling tools.

Candidates should be able to prioritize multiple projects, work independently or in a team, and adapt to changing priorities while delivering accurate reports and data as needed.

Qualifications

• Written and verbal communication skills are essential.
• Ability to prioritize tasks and manage time efficiently.
• Proficiency with Microsoft Office and scheduling tools.
• Ability to handle confidential information with discretion.
• Ability to work independently and as part of a team.

Responsibilities

• Demonstrates compliance with Code of Conduct and compliance policies.
• Efficiently manages, prioritizes and maintains schedules for multiple leaders and team members.
• Reviews, researches, and routes correspondence; drafts letters and documents.
• Provides administrative support, including calls, inquiries, mail, and filing.
• Creates reports to improve data visualization and analysis.
• Transcribes committee minutes when applicable.
• Prepares invoices, expense reports and other bills; maintains records.
• Maintains office supplies and coordinates rooms and equipment.

Skills

Calendar management

Microsoft Office

Data entry

Communication skills

Confidentiality

Time management

Team player

Problem solving

Video conferencing

Outlook

Tools

Video conferencing

Outlook

Job description

Located in the heart of the Coachella Valley, you have access to resort-style living and world-class amenities throughout Southern California.

• Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and report suspected violations.
• Efficiently manages, prioritizes and maintains schedules for multiple leaders and team members by planning, arranging and scheduling meetings, video conferences, teleconference, events, retreats, travel, etc. and ensuring space availability, catering services and necessary equipment is arranged.
• Reviews, researches, and routes correspondence; drafts letters and documents; prepares requested reports by collecting and analyzing information, and initiating communications.
• Provides administrative and office support, including handling telephone calls, responding to inquiries, distributing mail, maintaining filing system and contact data bases, maintaining appointment calendars and coordinating meetings and preparing appropriate materials.
• Collaborates with leadership to complete and/or maintain projects.
• Creates reports to improve visualizing, interpreting, and analyzing data, if applicable.
• Assists in the coordination of staff schedules and maintains schedule for use of the Administration/Education Conference rooms, if applicable.
• Transcribes accurate and comprehensive committee minutes, if applicable.
• Prepares and processes invoices, check requests, expense reports and other bills; keeps accurate and up to date records.
• Maintains supplies for office, copy room, conference rooms, and physician lounge. Check stock to determine inventory levels, place and expedite orders and verify receipt of supplies.
• Provides technical assistance whenever necessary before and during video conferencing, presentation and make necessary arrangements for additional assistance if needed from technical support.
• Ensures operation of all office equipment and electronic devices; follow trouble shooting instructions, call for repairs, create work order requests.
• Performs other duties as assigned.
• Written and verbal communication skills
• Ability to prioritize tasks and manage time efficiently to meet deadlines
• Ability to communicate with patients, healthcare professionals, and staff to ensure clear and accurate exchange of information
• Ability to work independently and as a team member
• Proficient in Microsoft Outlook calendar management for meeting scheduling
• Ability to adapt quickly to changing priorities and unexpected situations
• Knowledge of performance improvement tools, and the ability to use them effectively
• Ability to organize and coordinate multiple projects simultaneously
• Ability to negotiate with vendors, conduct basic financial analysis and calculations
• Problem solving skills to identify issues and formulate effective solutions
• Ability to maintain high degree of confidentiality
• Proficient with data entry, spreadsheet and collecting and disseminating data
• Ability to use Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications

Eisenhower Health offers a generous benefits package and a matched retirement plan.

Employees are eligible to participate in a benefits program designed to make a difference for you and your family.

From the beginning, this organization formed a culture based on strong values, commitments and a passion for service and professional excellence.

What Our Nurses Say

One of my very favorite things about working at Eisenhower Health is the culture on inclusivity that we have and a strong base for evidence-based practice.

Lori

One of the greatest things about working as a nurse at Eisenhower Health is how much support you get from Administration. We keep on improving the process here. It's a fantastic place to work.

My favorite thing about working at Eisenhower Health is the camaraderie within my unit and with the different departments.