Project Coordinator

YDU JC Air Cond & Ref Inc.- Dubai; Town of Florida (NY); On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

Johnson Controls in Miramar, Florida is seeking a Project Coordinator to support HVAC installation contracts and related financial activities. The role involves tracking costs, revenue, and billing, with exposure to AR/AP processes and subcontract administration.

Ideal candidates have 1–2 years in service/sales/technical environments, strong interpersonal skills, and proficiency with MS Office. This onsite role offers a competitive benefits package and room for growth.

Qualifications

• One to two years of related work experience in service/sales or technical work environment.
• Strong interpersonal skills to effectively communicate with internal and external clients.
• Experience accounts payable and accounts receivable.
• Ability to simultaneously handle a large and diverse number of projects and issues.
• Proficiency in MS Word, Excel, Outlook, Access, and Internet applications.

Responsibilities

• Track and support the HVAC installation contract business.
• Assist installation team with project cost and revenue tracking to meet goals.
• Run query reports and reconcile costs such as labor hours and material purchases.
• Prepare and submit monthly billings to customers and related documents.
• Coordinate with AR to resolve disputes and ensure timely payments.

Skills

Interpersonal skills

Accounts payable

Accounts receivable

Multitasking

Analytical skills

Attention to detail

MS Word

MS Excel

MS Outlook

MS Access

Internet applications

Education

High School diploma or equivalent

Associate degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Access

Internet applications

Job description

## Project CoordinatorApply: Miramar-Florida-United States of America: Full time: Posted Today: WD30281624Johnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education.For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help move society forward.**What you will do** The Customer Operations Associate, under direct supervision, tracks and provides support for the HVAC installation contract business. Actively participates in accounts receivable, accounts payable and financial activities, such as contract scheduling, revenue recognition, billings, collections, and subcontract processing. Provides administrative, day to day support in the operational areas of the business including material shipping, receiving, and cataloging. **How you will do it*** Works with project owners to update project cost schedules as required monthly.* Assist installation team with project cost and revenue tracking to reach revenue goals.* Runs query reports, researches, and reconciles unaligned costs, such as labor hours, material purchases, expenses, and other operations related transactions. Performs cost transfers as necessary.* Answers any customer/subcontractors’ inquiries and resolves or escalates customer issues as appropriate.* Prepare and submit monthly billings to Customers. Completes any additional documentation required for billing, i.e. special pay applications, lien waiver, certified payroll, etc.* Works with accounts receivables contacts to assist with resolution of A/R disputes. Researches and determines appropriate actions and escalation for timely resolution of disputes. Incudes necessary interaction with Customers to resolve receivable issues and confirm commitment to pay.* Processes invoice credits and rebills, as necessary. Maintains billing and collection notes within appropriate systems.* Supports the subcontract process including issuing subcontract documentation and Purchase Orders, ensuring all documentation has been provided and received per contract requirements.* Manage accounts payable invoicing and reconciliation of accounts payable exceptions and subcontractor PO invoicing issues as necessary.* Coordination and support to Sales Team to review and submit project bookings and all required booking documentation, facilitates the release of the project booking from MBC, addresses any booking holds, and returns signed contract documentation to Customers.* Coordinate with project owners, factory, and subcontractors with receiving and shipping material including cataloging all incoming and outgoing material and providing reporting documentation.* Provide additional operations administration support, as required. **Required*** **One to two years of related work experience, preferably within a service / sales, or technical work environment.*** **Must have strong interpersonal skills to effectively communicate with both internal and external clients.*** **Experience accounts payable and accounts receivables.*** Must have the ability to simultaneously handle a large and diverse number of projects, tasks and issues with tact, cooperation, and persistence.* Ability to prioritize work activities based upon financial impact to desired business goals.* Must have proficient computer skills within the following applications: Microsoft Word, Excel, Outlook, Access, and Internet business application usage.* Must demonstrate the ability to perform work independently and demonstrate solid organizational, strong analytical skills and attention to detail skills.* Position is onsite full time.* High School diploma or equivalent **Preferred*** Associate degree preferred.* Experience and/or basic project accounting or costing principals is desired. **HIRING HOURLY RANGE**: $23.00 - $32.00 (Hourly rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, location and alignment with market data.) This position includes a competitive benefits package. For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us