Project Coordinator

Jobot; San Francisco (CA); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Health coverage

Paid time off

Retirement savings

Job summary

Jobot in San Francisco is seeking a detail-oriented Project Coordinator to support residential construction projects. You will assist with project administration, RFIs, documentation, reporting, and file control, collaborating with project managers and subcontractors to keep work on track.

The role offers hands-on exposure to scheduling, invoicing, and procurement processes, with a competitive benefits package including health coverage, PTO, and retirement savings.

Qualifications

• High school diploma or equivalent.
• 1 year of experience in a project coordination, administrative support, or related role.
• Strong organizational and communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage multiple priorities and work collaboratively in a team.

Responsibilities

• Project Administration: Draft, process, and track RFIs and maintain project records.
• Scheduling & Coordination: Support managers with schedules, milestones, and subcontractor coordination.
• Billing & Financial Support: Assist with subcontractor invoices and coding, and maintain billing documents.
• Process Management: Ensure documentation is organized and identify workflow improvements.

Skills

Organizational skills

Written & verbal communication

MS Office (Word, Excel, Outlook)

Education

High school diploma or equivalent

1 year of experience in project coordination/administrative support

Detail-oriented

Job description

Job Details

This is an excellent opportunity for an organized, detail-oriented professional to gain exposure to construction project management while supporting exciting residential builds and working alongside experienced industry leaders.

This Jobot Job is hosted by: Ben Farquhar

Salary: $90,000 - $110,000 per year

A bit about us

We are a well-established residential construction firm known for delivering high-quality custom home and renovation projects. Our team is committed to craftsmanship, attention to detail, and providing an exceptional experience for clients from project inception through completion. We foster a collaborative environment where team members are empowered to take ownership of their work and contribute to project success.

Why join us

Join a respected residential construction organization with a strong reputation for quality and execution. Work directly with project managers and construction professionals on a variety of unique residential projects. Gain hands‑on exposure to project coordination, subcontractor management, scheduling, billing, and construction administration. Enjoy opportunities for professional development and long‑term career growth. Competitive compensation and comprehensive benefits package including health coverage, paid time off, and retirement savings programs.

Responsibilities

• Project Administration
• Draft, process, and track Requests for Information (RFIs).
• Assist with project documentation and maintain accurate project records.
• Prepare reports, meeting notes, correspondence, and project-related documents.
• Manage filing systems, data entry, and document control processes.
• Scheduling & Coordination
• Support project managers with maintaining project schedules and milestones.
• Log project activities, tasks, and updates.
• Coordinate with subcontractors regarding schedules, deliverables, and project requirements.
• Maintain current vendor and subcontractor contact information.
• Billing & Financial Support
• Assist with obtaining subcontractor invoices.
• Support invoice review, coding, and administrative processing.Help maintain accurate billing documentation and records.
• Process Management
• Ensure project documentation is organized, complete, and up to date.
• Monitor workflow processes and help identify opportunities for improved efficiency.
• Support project teams with administrative and operational tasks as needed

Required

• High school diploma or equivalent.
• At least 1 year of experience in a project coordination, administrative support, or related role.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong attention to detail and problem‑solving abilities.
• Ability to work collaboratively in a team‑oriented environment.
• Positive, proactive, and adaptable mindset.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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