Assistant Project Manager | Commercial Construction

Jobot; Irvine (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Company car allowance with gas card

Health Insurance

Dental Insurance

Life Insurance

401K with 3% company match

Job summary

Jobot in Irvine is seeking an organized Project Coordinator to support project management and field teams on technically complex commercial construction projects.

You will prepare submittals, track documents, maintain files, coordinate with subs and vendors, and assist with billing, schedules, and closeout paperwork. This role offers mentorship, growth opportunities, and a structured path within a reputable firm.

Qualifications

• 1+ years of project coordination, administrative, or construction industry experience required.
• Experience with a general contractor, subcontractor, architecture firm or engineering firm is a plus.
• Assist with preconstruction and bidding efforts, including subcontractor outreach and bid tracking.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.

Responsibilities

• Support Project Managers, Superintendents and Project Engineers through all construction phases.
• Prepare, distribute and track submittals, RFIs, change orders and other project docs.
• Maintain project files, drawings, specs, contracts and correspondence.
• Coordinate with subcontractors, vendors, architects, consultants and internal team members.
• Assist with subcontractor onboarding, insurance documentation, contracts and purchase orders.
• Track schedules, procurement deadlines and deliverables.
• Prepare meeting agendas and minutes; distribute follow-up items.
• Assist with project billing, cost documentation and budget tracking.
• Support closeout documents, warranties and manuals.
• Maintain accurate information in the construction management software.
• Provide administrative and operational support to keep projects organized and on schedule.

Skills

Project coordination

Organizational skills

Reading drawings

Communication

Education

Construction management/business administration degree

Tools

Procore

Microsoft Office (Excel, Word, Outlook)

Job description

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Job details: High Salary | Reputable Company | Structured Career Growth

This Jobot Job is hosted by: Luke Moussalli

Salary: $70,000 - $85,000 per year

A bit about us: We are a specialized commercial general contractor based in Irvine, focused on technical tenant improvement and renovation projects across life science, healthcare, higher education, semiconductor, mission critical, and advanced technology markets. Our team is built around strong client relationships, clear communication, detailed planning, and high quality execution. We offer a collaborative environment where motivated construction professionals can learn directly from experienced estimators, project managers, and leadership.

Why join us?

• Structured Career Growth
• Mentorship from seasoned Project Managers
• Competitive Salary
• Company car allowance with gas card
• Health Insurance
• Dental Insurance
• Life Insurance
• 401K with 3% company match

Job Details

We are looking for an organized and proactive Project Coordinator to support our project management and field teams. This is an excellent opportunity for someone looking to build a career in commercial construction while contributing to technically complex and highly visible projects.

Job Description

• Support Project Managers, Superintendents and Project Engineers throughout all phases of construction
• Prepare, distribute and track submittals, requests for information, change orders and other project documentation
• Maintain project files, drawings, specifications, contracts and correspondence
• Coordinate with subcontractors, vendors, architects, consultants and internal team members
• Assist with subcontractor onboarding, insurance documentation, contracts and purchase orders
• Track project schedules, action items, procurement deadlines and outstanding deliverables
• Prepare meeting agendas, take meeting minutes and distribute follow up items
• Assist with project billing, cost documentation, change order logs and budget tracking
• Support the preparation of closeout documents, warranties, operation manuals and as built drawings
• Help maintain accurate information within the company’s construction management software
• Provide administrative and operational support to ensure projects remain organized and on schedule

Qualifications

• 1 or more years of project coordination, administrative or construction industry experience required
• Experience with a general contractor, subcontractor, architecture firm or engineering firm is a plus
• Assist with preconstruction and bidding efforts, including subcontractor outreach, bid solicitation and proposal tracking
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Proficiency with Microsoft Office, including Excel, Word and Outlook
• Experience with Procore or similar construction management software is preferred
• Ability to read and organize construction drawings, specifications and project documentation is a plus
• Associate or bachelor’s degree in construction management, business administration or a related field is preferred but not required

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Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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