Project Coordinator in Mountain View

Energy Jobline ZR; Mountain View (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Energy Jobline ZR is seeking a detail-oriented Project Coordinator in Mountain View, CA to support bidding, administration, and document control throughout the project lifecycle.

You will coordinate with architects, clients, project managers, and subcontractors, ensuring timely RFIs, submittals, and final turnover packages. A proactive team player with strong communication is essential.

Qualifications

• High school diploma; College degree.
• Project coordination experience in the construction field.
• Proficiency with MS Office (Outlook, Word, Excel).
• Experience with Autodesk Construction Cloud, BuildingConnected, Bluebeam, and Vista is a plus.
• Motivated, proactive, and a dedicated team player.
• Excellent customer service and interpersonal skills.
• Effective oral and written communication skills.

Responsibilities

• Coordinate bidding process from invitations to bid through to proposals.
• Coordinate basic project information, subcontracts, and compliance documentation through the project lifecycle.
• Process subcontractor submittals and manage the submittal log for timely processing.
• Process RFIs and manage the RFI log for timely distribution and response.
• Maintain project directories, subcontracts, and purchase orders.
• Maintain an accurate log of drawings, updates, and specifications in the Autodesk Construction Cloud.
• Run compliance reports and ensure subcontracts, change orders, and purchase orders are fully executed.
• Request, maintain, and track insurance certificates from company and subcontractors.
• Maintain client, vendor, and subcontractor contact records and update Autodesk Construction Cloud.

Skills

Customer service

Interpersonal skills

Communication skills

Team player

Proactive

Education

High school diploma

College degree

Tools

MS Office

Autodesk Construction Cloud

Bluebeam

Vista

BuildingConnected

Job description

Project Coordinator

Mountain View, CA94040

KEY RESPONSIBILITIES:

Bidding Process Coordination

• Prepare and distribute invitations to bid
• Manage document distribution in compliance with standard company procedures
• Coordinate communication between the architect, client, project manager, and subcontractors throughout the bidding process
• Collect, track, and organize incoming vendor and subcontractor proposals

Project Administration & Document Control

• Coordinate basic project information, subcontracts, and compliance documentation throughout the project lifecycle
• Prepare and distribute all job-start documentation including project directories, subcontracts, and purchase orders
• Process subcontractor submittals and manage the submittal log to ensure items are collected and processed timely
• Process Requests for Information (RFIs) and manage the RFI log to ensure timely distribution and response
• Prepare and distribute construction plans to subcontractors, including all updates, SKs, and Bulletins over the course of construction
• Maintain an accurate log of drawings, updates, and specifications within the Autodesk Construction Cloud
• Run compliance reports and ensure all subcontracts, change orders, and purchase orders are fully executed
• Request, maintain, and track company and subcontractor insurance certificates throughout the project

Project Closeout Management

• Manage the comprehensive project closeout process efficiently
• Request, gather, and track project closeout documentation and final change order logs from subcontractors
• Collect permits and closeout permit drawings from field staff
• Assemble professional turnover packages and submit to the client for approval

Communication & Collaboration

• Maintain updated client, vendor, and subcontractor contact records via the database and project directory, updating Autodesk Construction Cloud as necessary
• Take direction effectively from the project executive, project manager, and superintendent from bidding through to final client acceptance
• Collaborate seamlessly with office staff, field staff, accounting departments, architects, engineers, and clients
• Attend internal team meetings and Owner-Architect-Contractor (OAC) meetings as required

Office Administration & Support

• Help maintain an organized, functional, and professional office environment (including shared workspaces, conference rooms, kitchen, and common areas)
• Assist in ordering, stocking, and organizing office supplies
• Provide backup project coordination coverage for the team as needed
• Perform additional duties and responsibilities as assigned by the office leadership

MINIMUM QUALIFICATIONS:

• High school diploma; College degree
• Project coordination experience in the construction field
• Computer proficiency in MS Office (Outlook, Word, Excel)
• Experience with Autodesk Construction Cloud, BuildingConnected, Bluebeam, and Vista is a plus
• Motivated, proactive, and a dedicated team player
• Excellent customer service and interpersonal skills
• Effective oral and written communication skills
• Alignment with company core values: Fair, Grateful, Nimble, and a Passion to Deliver

We are an equal opportunity employer, and we are an organization that values . We welcome applications from all qualified candidates, including minorities and persons with disabilities.