Administrative Coordinator

Ultimate Staffing Services; Roseville (CA); On-site; USD 32,000 - 36,000; Full time

Job summary

Ultimate Staffing Services in Roseville, CA is seeking an Administrative Coordinator to support daily office operations in a fast-paced construction environment. You will handle front desk tasks, document management, and coordination between project managers, field teams, subcontractors, and clients.

The ideal candidate has 4+ years of administrative experience, strong organizational skills, proficiency with Microsoft Office (Outlook, Word, Excel), and excellent written and verbal communication.

Qualifications

• 4+ years of administrative, coordinator, or office support experience.
• Construction industry experience is preferred.
• Excellent organizational and multitasking skills.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Greet visitors and manage front desk communications.
• Prepare and organize project documentation and reports.
• Coordinate meetings, calendars, and communications between project teams.
• Support onboarding and general administrative tasks as needed.

Skills

Administrative experience

Coordination

Office support

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Administrative Coordinator (JN -082026-428552) Roseville, California

Salary: USD23 - USD26 per hour

Location: Roseville, CA
Pay: $23.00 - $25.00 per hour

Position Summary

Our growing construction company is seeking a reliable and organized Administrative Coordinator to support daily office operations. This role combines front desk reception, administrative support, document management, and project coordination responsibilities. The ideal candidate is professional, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Responsibilities

Reception & Office Support

• Greet and assist visitors, clients, subcontractors, and vendors.
• Answer and direct incoming phone calls and emails.
• Manage incoming and outgoing mail and deliveries.
• Maintain office supplies and coordinate office needs.
• Schedule meetings and assist with calendar management.

Administrative Coordination

• Prepare, organize, and maintain project and company documentation.
• Track permits, contracts, insurance certificates, and other construction-related documents.
• Ensure all records are accurate, updated, and properly filed.
• Coordinate document flow between project managers, field teams, subcontractors, and clients.
• Create reports, spreadsheets, and correspondence as needed.

Project Support

• Assist project managers with administrative and coordination tasks.
• Monitor deadlines and follow up on outstanding documentation.
• Update databases and project tracking systems.
• Schedule and coordinate meetings and distribute meeting notes.
• Support onboarding and general administrative functions when needed.

Qualifications

• 4+ years of administrative, coordinator, or office support experience.
• Construction industry experience is preferred.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Ability to work independently while supporting a collaborative team.
• Strong attention to detail and accuracy.

Preferred Qualifications

• Familiarity with permits, contracts, and subcontractor documentation.
• Strong customer service and problem-solving abilities.
• Experience with document management or project management systems.